Strategic Executive Assistant — HR & Payroll Ops

ADP, Inc.; Riverview (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

TL Services is seeking an Executive Assistant to support the President and HR function in Riverview, FL. This role manages employee records, payroll processing, and onboarding activities while maintaining confidentiality and ensuring accuracy across HR operations.

The position reports to the President, with a focus on payroll, benefits administration, and compliance, in a full-time capacity within an administrative team. Prior experience with payroll systems is preferred.

Qualifications

• High school diploma or equivalent.
• 1–3 years of payroll, HR administration, bookkeeping, or comparable clerical experience.
• Working knowledge of payroll concepts: gross-to-net, overtime, pre- and post-tax deductions.

Responsibilities

• Maintain accurate employee files.
• Support onboarding: offer letters, new-hire paperwork, I-9 verification, background checks, and orientation scheduling.
• Administer benefits enrollment, changes, and terminations.
• Track PTO, leave requests, and attendance; and other documentation.
• Process offboarding, including final pay calculations and COBRA notifications.
• Prepare agendas, presentations, reports, and other business documents.
• Support special projects by conducting research, gathering information, and monitoring deadlines.
• Help ensure compliance with prevailing wage requirements.
• Support audits (payroll, 401(k), workers' comp) by pulling documentation and reports.
• Maintain strict confidentiality of employees and compensation data.
• Assist with HR projects, handbook updates, and recurring reporting as assigned.
• Process weekly payroll for employees.
• Collect, review, and verify timesheets; follow up on missing punches, overtime, and approvals.
• Enter and audit payroll changes including new hires, terminations, pay rates, deductions, garnishments, and direct deposit updates.
• Respond to employee questions about pay, deductions, and PTO balances.

Skills

Payroll

HR Admin

Bookkeeping

Data Entry

Confidentiality

Time Management

Microsoft Office

Team Player

Education

High school diploma

Associate/Bachelor's degree

Tools

Microsoft Office

ADP

NetSuite

Mitter Software

Job description

TL Services is seeking an Executive Assistant to support the President and HR function in Riverview, FL. This role manages employee records, payroll processing, and onboarding activities while maintaining confidentiality and ensuring accuracy across HR operations.

The position reports to the President, with a focus on payroll, benefits administration, and compliance, in a full-time capacity within an administrative team. Prior experience with payroll systems is preferred.