Executive Admin & Operations Specialist

MOR PPM, Inc.; Lakeland (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL. Strong computer/technical skills and experience in office administration preferred.

You will draft correspondence, manage schedules and travel, process invoices, and help keep budgets and records organized. Proficiency with DocuSign and Microsoft Office is preferred, along with the ability to handle payroll-related tasks. This mission-critical role supports our industrial services team.

Qualifications

• High School Diploma or equivalent.
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Prepares budgets and maintains budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Skills

Office administration

Strong communication

Computer skills

Business English

Scheduling & calendar management

Payroll duties

Education

High School Diploma or equivalent

Tools

DocuSign

Microsoft Office

Job description

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL. Strong computer/technical skills and experience in office administration preferred.

You will draft correspondence, manage schedules and travel, process invoices, and help keep budgets and records organized. Proficiency with DocuSign and Microsoft Office is preferred, along with the ability to handle payroll-related tasks. This mission-critical role supports our industrial services team.