Executive Assistant/Assistant Operations Specialist (5967)

NextPath Workforce Solutions; Tampa (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

NextPath Workforce Solutions seeks an Executive Assistant/Operations Specialist in Tampa, FL to support the Executive Director, manage schedules, HR duties, and office operations. The role requires experience with payroll, invoicing, QuickBooks, newsletters, and donor communications.

This onsite position emphasizes confidentiality, donor relations, and event coordination. The candidate should demonstrate strong writing and presentation skills, proficiency in Microsoft Office and Google

Qualifications

• Experience in payroll processing, invoicing, and supporting basic financial reporting.
• Proficiency in QuickBooks for bookkeeping and expense tracking.
• 4+ years of experience in executive assistance, office administration, or a related role.
• Skilled in newsletters, social media content, and email communications (Mailchimp preferred).
• Proficient in Microsoft Office and Google Workspace/Drive.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to work independently and collaborate with a team.
• Commitment to mission alignment and culture fit, demonstrating professionalism.

Responsibilities

• Support the Executive Director by managing schedules, communications, and travel arrangements.
• Handle general HR duties including recruitment, background screening, and maintaining personnel files.
• Manage office operations such as answering phones, greeting guests, securing confidentiality, and handling mail.
• Oversee banking logs, deposits, and accounts receivable/payable.
• Serve as the point of contact for donations and volunteers.
• Maintain and update the agency’s website and Shopify store by responding to inquiries and processing purchases.
• Develop and update personnel and agency forms as needed.
• Manage the internal Google Drive and other documentation.
• Develop and distribute monthly newsletters and mailed donor correspondence.
• Coordinate event planning and execution, including the annual gala and community outreach activities.
• Establish and maintain relationships with community partners and represent the agency at community events.

Skills

Payroll processing

Invoicing

Executive assistance

Office administration

Newsletter creation

Social media content

Email communications

Microsoft Office

Google Workspace

Communication

Organizational skills

Independent work

Team collaboration

Donor relations

Tools

QuickBooks

Mailchimp

Microsoft Office

Google Workspace

Shopify

Job description

NextPath Workforce Solutions is currently seeking an Executive Assistant/Operations Specialist to join our client’s team in Tampa, Florida. This is an onsite, direct hire position.

SALARY: $55,000 - $60,000 (depending on experience)

Unfortunately, at this time our client is unable to sponsor or transfer visas. Only candidates authorized to work in the US without sponsorship should apply.

REQUIREMENTS

• Experience in payroll processing, invoicing, and supporting basic financial reporting
• Proficiency in QuickBooks for bookkeeping and expense tracking
• 4+ years of experience in executive assistance, office administration, or a related role
• Skilled in creating newsletters, social media content, and email communications (familiarity with Mailchimp preferred)
• Proficient in Microsoft Office and Google Workspace/Drive
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to work independently and collaborate effectively with a team
• Commitment to mission alignment and culture fit, demonstrating compassion, enthusiasm, and professionalism

RESPONSIBILITIES

• Support the Executive Director by managing schedules, communications, and travel arrangements
• Handle general HR duties including recruitment, background screening, and maintaining personnel files
• Manage office operations such as answering phones, greeting guests, securing confidentiality, and handling mail
• Oversee banking logs, deposits, and accounts receivable/payable
• Serve as the point of contact for donations and volunteers
• Maintain and update the agency’s website and Shopify store by responding to inquiries and processing purchases
• Develop and update personnel and agency forms as needed
• Manage the internal Google Drive and other documentation
• Develop and distribute monthly newsletters and mailed donor correspondence
• Coordinate event planning and execution, including the annual gala and community outreach activities
• Establish and maintain relationships with community partners and represent the agency at community events

NEXTPATH WORKFORCE SOLUTIONS: NextPath is a strategic talent partner connecting skilled professionals with organizations driving innovation and growth. Our recruiting team brings more than 80 years of combined experience delivering workforce solutions that align the right talent with the right opportunities. We work with leading companies across the country, offering flexible engagement models including contract, project-based, contract-to-hire, and direct hire roles.

We are an Equal Opportunity Employer