Executive Assistant & Office Operations Coordinator

nextSource; Providence (RI); On-site; USD 50,000 - 70,000; Full time

Job summary

nextSource seeks an Administrative Coordinator/Executive Assistant with 3-5 years of experience to support senior leadership and independently manage office operations, purchasing and facilities coordination. The role requires strong communication, discretion, and problem-solving skills in a fast-paced environment.

Onsite position in a professional academic setting, offering a proactive team player who can handle calendar management, travel, reimbursements, events, and space management with

Qualifications

• 3+ years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

Responsibilities

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director, including calendar management, travel arrangements, and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense reimbursement filing; and space management, including management of building/room access

Job description

nextSource seeks an Administrative Coordinator/Executive Assistant with 3-5 years of experience to support senior leadership and independently manage office operations, purchasing and facilities coordination. The role requires strong communication, discretion, and problem-solving skills in a fast-paced environment.

Onsite position in a professional academic setting, offering a proactive team player who can handle calendar management, travel, reimbursements, events, and space management with