Strategic Executive Assistant & Office Lead (Tampa)

Global Ordnance, LLC; Tampa (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Global Ordnance, LLC seeks an Executive Assistant / Office Manager to partner with executive leadership and manage the Tampa office daily. You will handle complex calendars, travel, correspondence, and meetings, while safeguarding sensitive information and supporting a fast-paced, regulated environment.

The role emphasizes onsite presence in Tampa, strong organizational skills, and a proactive, professional demeanor to ensure excellent experiences for staff, visitors, and leadership.

Qualifications

• Authorized U.S. Person under ITAR.
• Must be lawfully permitted and comfortable working in facilities with access to firearms and munitions.
• Ability to work onsite in Tampa with occasional travel to Sarasota.
• Associate's degree or higher preferred.
• 5+ years of executive assistant, office manager, or senior administrative experience, preferably supporting executive leadership.
• Experience in government contracting, aerospace, defense, manufacturing, or similarly regulated industries preferred.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
• Outstanding organizational, planning, and project coordination skills.
• Excellent written and verbal communication skills.
• Strong ability to prioritize, anticipate needs, solve problems independently, and manage multiple highpriority tasks simultaneously.
• Demonstrated professionalism, discretion, and ability to maintain strict confidentiality.
• Customer service mindset with executive presence.

Responsibilities

• Provide proactive administrative support to executive leadership, including complex calendar management, meeting coordination, and prioritization of competing demands.
• Coordinate domestic and international travel arrangements, itineraries, expense reports, and logistics.
• Prepare, edit, and distribute professional correspondence, presentations, reports, meeting agendas, and executive materials.
• Track executive action items, deadlines, followups, and strategic initiatives.
• Oversee the daily operations of the Tampa office to ensure a professional, organized, and efficient workplace.
• Serve as the primary point of contact for visitors, vendors, deliveries, and office inquiries.
• Coordinate office maintenance, vendors, repairs, security access, and facility-related needs.
• Manage office supplies, kitchen inventory, beverages, and workplace amenities.
• Coordinate employee lunches, meetings, celebrations, and company events.
• Support onboarding logistics for new employees, including workspace readiness and office orientation.
• Assist with planning and execution of corporate meetings, customer visits, and special events.

Skills

Microsoft Office

Microsoft Teams

Organizational skills

Communication skills

Discretion & confidentiality

Education

Associate's degree or higher

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Global Ordnance, LLC seeks an Executive Assistant / Office Manager to partner with executive leadership and manage the Tampa office daily. You will handle complex calendars, travel, correspondence, and meetings, while safeguarding sensitive information and supporting a fast-paced, regulated environment.

The role emphasizes onsite presence in Tampa, strong organizational skills, and a proactive, professional demeanor to ensure excellent experiences for staff, visitors, and leadership.