Executive Administrative Assistant: Tampa, FL

BRANDT CONSOLIDATED INC; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Vision

Paid Vacation

401(k) Plan/Profit Sharing

Tuition Reimbursement

Job summary

A reputable firm in Tampa, Florida, is seeking an Executive Administrative Assistant to support the executive team. This full-time role involves managing calendars, coordinating meetings, and preparing essential communication. Candidates should have strong multitasking skills and be proficient in Microsoft Office, with a high school diploma required and a college degree preferred. Competitive benefits including medical and a 401(k) plan are offered, promoting a positive work environment.

Qualifications

• Experience in a legal environment preferred.
• 5 years of experience in an office environment in lieu of a degree.
• Proficient in MS Office and office management systems.

Responsibilities

• Provide administrative support and calendar management.
• Prepare and distribute emails and internal memos.
• Coordinate meetings and assist with catering setup.

Skills

Multitasking

Attention to Detail

Microsoft Office

Communication skills

Organizational skills

Education

High School Diploma

College Degree preferred

Tools

DocuSign

Adobe

Job description

The Executive Administrative Assistant will support the Team BRANDT, LLC Tampa, Florida office in various functions including providing administrative support, calendar management, and ensuring efficient day-to-day operations. The Executive Administrative Assistant may be responsible for confidential and time-sensitive material and must be familiar with a variety of office practices and procedures.

The Executive Administrative Assistant will report to the Executive Assistant and work closely with Executive Vice Presidents of the organization.

Essential Functions

• Prepare and distribute emails, internal company memos, letters, and template/forms.
• Submit and reconcile expense reports for the Executive team.
• Coordinate meetings and assist with catering and audio‑visual setup.
• Act as point of contact for Executives.
• Review and prepare reports, presentations, and contracts.
• Maintain professionalism and confidentiality.
• Create and maintain an office and electronic filing system.
• Maintain contact lists for events and functions.
• Provide backup for other members of administrative team as needed.
• Performs other duties as assigned.

Ability to multitask

Attention to Detail

Proficiency in all aspects of Microsoft Office

Professional office environment. This position requires competency in using standard office equipment and software such as Microsoft Office, DocuSign and Adobe.

Classification/Expected Hours of Employment

This position is a full‑time position and is exempt from minimum wage and overtime pay requirements under federal and all applicable state or local laws. Days and hours of work are Monday through Friday, 8:30 am to 5 pm with a half‑hour for lunch.

Required Education and Experience

• High School Diploma required.
• Experience in a legal environment preferred.
• College Degree preferred; 5 years of experience in an office environment in lieu of degree.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office; and working knowledge of office equipment, such as printers, scanners and copy machines.
• Ability to set up and use technology for meetings.
• Excellent time‑management skills and the ability to prioritize work.
• Attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.

Benefits Include

• Medical
• Vision
• Company Paid Short Term Disability
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Voluntary Employee Paid Life Insurance, Critical Illness, Accident and Hospital Indemnity Options
• Paid Sick/Personal Leave
• Paid Vacation
• Paid Holidays
• 401(k) Plan/Profit Sharing
• Tuition Reimbursement
• Employee Assistance Program
• Employee Referral Program

Disclaimer

This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change without notice.

Equal Opportunity

Team BRANDT, LLC is an equal opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.