Executive Administrative Assistant

JPMorgan Chase & Co.; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

JPMorgan Chase & Co. in Tampa seeks an Executive Administrative Assistant to support senior leaders in a fast-paced private bank team. You will manage calendars, travel, events, and critical documents with high attention to detail.

Five+ years of administrative experience and superb organization are required. Strong MS Office skills, professional communication, and discretion for confidential matters are essential.

Qualifications

• Five+ years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations with senior management.
• Strong written and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority while protecting information.
• Manage the coordination and logistics of internal and external meetings.
• Arrange and coordinate complicated domestic travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring policies are followed.
• Assist with staff onboarding and offboarding, including equipment setup and system access.
• Maintain department documents, including organizational charts and Executive Bios.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding for client meetings.

Skills

Administrative experience

Calendar management

Discretion & confidentiality

Interpersonal communication

Microsoft Office proficiency

Phone etiquette

Education

College degree

Job description

Become an integral part of The Tampa Private Bank Team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Tampa, you will need to work well in a team environment, be able to represent the Team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Senior Level or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.