Executive Assistant & Operations Lead (Budget & HR)

utoledo.edu; Toledo (OH); On-site; USD 47,000 - 57,000; Full time

Job summary

The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant to the Vice President for Marketing and Communications and help manage the day-to-day business operations of a dynamic university office.

This role combines executive-level administrative support with office operations, budget and financial management, HR coordination, and collaboration with university leaders and partners across campus.

Qualifications

• Bachelor’s degree plus three (3) years of progressive responsible administrative, secretarial or financial processing experience for management, or five (5) years of progressively responsible administrative experience or support in lieu of education.
• Experience in higher education preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem‑solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Responsibilities

• The Executive Assistant is responsible for managing the administrative operations of the Office of University Marketing and Communications and supporting the Vice President for Marketing and Communications.
• This role performs high-level administrative duties in a complex and changing environment, manages highly sensitive and confidential information, and makes independent decisions based on policies and procedures.
• The position is often the first point of contact to multiple constituencies and will cultivate professional relationships with administrators across campus.
• As the office business manager, this position plans, executes and evaluates finance and accounting processes including department billing and budgeting and serves as the HR liaison for personnel action processing.
• The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant and help manage day-to-day business operations of a dynamic university office.

Skills

Proficient in Microsoft Office

Data analysis

Discretion with confidential matters

Interpersonal communication

Organizational skills

Problem-solving

Education

Bachelor’s degree

3 years progressive admin/financial processing experience

5 years administrative experience in lieu of education

Tools

Adobe Acrobat

Job description

The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant to the Vice President for Marketing and Communications and help manage the day-to-day business operations of a dynamic university office.

This role combines executive-level administrative support with office operations, budget and financial management, HR coordination, and collaboration with university leaders and partners across campus.