Executive Assistant to CFO & FP&A

UAH College of Business; Alabama; On-site; USD 70,000 - 79,000; Full time

Job summary

UAH College of Business seeks an Executive Assistant to partner with the CFO and the Director of Financial Planning & Analysis, handling high-level admin tasks and budget management. The role supports daily finance operations and contributes to financial reporting, with emphasis on accuracy, timeliness, and reliability.

Responsibilities include coordinating executive calendars, preparing complex documents and presentations, and ensuring compliance with records-retention policies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of full-time, verifiable executive support to senior management.
• Budgeting experience or involvement in financial reporting cycles.
• Proficiency with Microsoft Office Suite; advanced Excel (pivot tables, XLOOKUP, financial formulas).
• Experience using AI productivity tools (e.g., Copilot, ChatGPT) in a professional setting.

Responsibilities

• Provide direct administrative support to the CFO, FPA director, and staff, including calendar management and meeting planning.
• Coordinate meetings with university leadership and stakeholders.
• Prepare, edit, format, and proofread executive documents, reports, and presentations.
• Support budgeting, forecasting, financial reporting, and fiscal-year planning activities.
• Maintain organized files per records-retention requirements.
• Monitor inquiries and route to appropriate individuals.
• Arrange travel, reimbursements, and purchasing documentation.
• Assist with purchase requisitions, invoices, and contracts as assigned.
• Collaborate with System Office for compliance and time-sensitive submissions.
• Prepare financial presentations and leadership briefing materials.
• Collaborate on special projects and process improvements.

Skills

Excellent verbal and written komunik

Multi-tasking and deadline management

Self-starter with ownership

Experience with AI productivity tools

Budgeting and financial operations 이해

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Excel (Pivot tables, XLOOKUP, formulas)

Word

PowerPoint

Calendar software

Digital file management

Oracle Cloud ERP

Job description

UAH College of Business seeks an Executive Assistant to partner with the CFO and the Director of Financial Planning & Analysis, handling high-level admin tasks and budget management. The role supports daily finance operations and contributes to financial reporting, with emphasis on accuracy, timeliness, and reliability.

Responsibilities include coordinating executive calendars, preparing complex documents and presentations, and ensuring compliance with records-retention policies.