Executive Assistant to Senior Academic Leader

The University of Texas at Austin; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin is seeking an Executive Assistant to support the Associate Vice Provost and Executive Director of Extended Education Ventures (EEV). The role ensures efficient unit operations and coordinates events and leadership communications on the UT Main Campus.

Responsibilities include calendar management, email drafting, liaison work with leadership and external stakeholders, and overseeing office operations.

Qualifications

• Bachelor’s degree and at least 5 years of experience including two years at administrative Associate or Senior Administrative Associate level.
• Experience supporting executive level leaders.
• Manage complex calendars, coordinate meetings and travel, and balance competing priorities.
• Excellent written and verbal communication with internal/external partners.
• Maintain confidentiality and handle sensitive information with accuracy.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Greet staff and visitors, manage daily visitor schedules, and screen inquiries.
• Draft and manage emails for the AVP and Executive Director; manage calendars and arrange meetings.
• Serve as liaison between leadership and internal/external stakeholders; coordinate cross-team communications.
• Track leadership activities, meetings, events, and follow-ups; coordinate division-wide activities.
• Oversee office operations, vendor coordination, facilities, events, and morale activities.
• Provide project support and prepare communications, presentations, and reports.

Skills

Calendar management

Executive support

Communication

Confidentiality

Microsoft Office Suite

Education

Bachelor’s degree

Job description

The University of Texas at Austin is seeking an Executive Assistant to support the Associate Vice Provost and Executive Director of Extended Education Ventures (EEV). The role ensures efficient unit operations and coordinates events and leadership communications on the UT Main Campus.

Responsibilities include calendar management, email drafting, liaison work with leadership and external stakeholders, and overseeing office operations.