Executive Assistant II

utoledo.edu; Toledo (OH); On-site; USD 47,000 - 57,000; Full time

Job summary

The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant to the Vice President for Marketing and Communications and help manage the day-to-day business operations of a dynamic university office.

This role combines executive-level administrative support with office operations, budget and financial management, HR coordination, and collaboration with university leaders and partners across campus.

Qualifications

• Bachelor’s degree plus three (3) years of progressive responsible administrative, secretarial or financial processing experience for management, or five (5) years of progressively responsible administrative experience or support in lieu of education.
• Experience in higher education preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem‑solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Responsibilities

• The Executive Assistant is responsible for managing the administrative operations of the Office of University Marketing and Communications and supporting the Vice President for Marketing and Communications.
• This role performs high-level administrative duties in a complex and changing environment, manages highly sensitive and confidential information, and makes independent decisions based on policies and procedures.
• The position is often the first point of contact to multiple constituencies and will cultivate professional relationships with administrators across campus.
• As the office business manager, this position plans, executes and evaluates finance and accounting processes including department billing and budgeting and serves as the HR liaison for personnel action processing.
• The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant and help manage day-to-day business operations of a dynamic university office.

Skills

Proficient in Microsoft Office

Data analysis

Discretion with confidential matters

Interpersonal communication

Organizational skills

Problem-solving

Education

Bachelor’s degree

3 years progressive admin/financial processing experience

5 years administrative experience in lieu of education

Tools

Adobe Acrobat

Job description

Title: Executive Assistant II

Department Org: University Marketing - 104840

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AD

Shift:1

Start Time:8:15 am End Time:5:00 pm

Posted Salary: Starting at $52,000

Float: No

Rotate: No

On Call: No

Travel: No

Weekend/Holiday: No

Job Description:

The Executive Assistant is responsible for managing the administrative operations of the Office of University Marketing and Communications and supporting the Vice President for Marketing and Communications. This position performs high-level administrative duties in a complex and changing environment, manages highly sensitive and confidential information in cooperation with and for the executive, and makes independent decisions based on established policies and procedures. This position is often the first point of contact to multiple constituencies in need of marketing and communications support and will cultivate professional relationships with administrators across campus. As the office business manager, this position plans, executes and evaluates finance and accounting processes including management of department billing and budgeting and serves as the Human Resources liaison for personnel action processing.

Job Overview:

The University of Toledo is seeking a highly organized, resourceful and proactive professional to serve as Executive Assistant to the Vice President for Marketing and Communications and help manage the day‑to‑day business operations of a dynamic university office.

This role is central to keeping a high‑performing marketing and communications team running effectively.

The position combines executive‑level administrative support with office operations, budget and financial management, HR coordination and collaboration with university leaders and partners across campus.

The ideal candidate is a natural problem‑solver who thrives in a fast‑paced environment, exercises sound judgment, anticipates needs and enjoys bringing people, processes and priorities together.

If you're someone who takes ownership, brings order to complexity and enjoys making an impact behind the scenes, we encourage you to apply.

Minimum Qualifications:

Qualifications and Experience:

• Bachelor’s degree plus three (3) years of progressive responsible administrative, secretarial or financial processing experience for management, or five (5) years of progressively responsible administrative experience or support in lieu of education.
• Experience in higher education preferred.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem‑solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Conditions of Employment:

To promote the highest levels of health and well‑being, the University of Toledo campuses are tobacco‑free. Pre‑employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.