Executive Assistant & Office Operations Leader

Operator Search; United States; On-site; USD 55,000 - 82,000; Full time

Job summary

Operator Search is assisting an executive team by placing an Executive Assistant to support leadership and keep the office running smoothly.

You will split time between executive support—managing calendars, travel, and communications for senior leaders—and administrative operations, including office management, vendor coordination, and company events. This role requires strong organizational and communication skills and discretion.

Qualifications

• 2–4 years of experience in executive/administrative support or office management.
• Strong organization, prioritization, and attention to detail.
• Excellent written and verbal communication, professional and proactive.
• Discretion with confidential information.

Responsibilities

• Manage complex, changing calendars and multi-timezone scheduling.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare agendas, briefing materials, meeting notes, and follow up on actions.
• Triage inboxes and communications, acting as a polished point of contact for stakeholders.
• Oversee day-to-day office operations, vendor relationships, and events.

Skills

Calendar management

Travel coordination

Communication

Organization

Tools

Google Workspace

Microsoft 365

Slack

Notion

Expensify

Brex

Job description

Operator Search is assisting an executive team by placing an Executive Assistant to support leadership and keep the office running smoothly.

You will split time between executive support—managing calendars, travel, and communications for senior leaders—and administrative operations, including office management, vendor coordination, and company events. This role requires strong organizational and communication skills and discretion.