Executive Leadership Operations Coordinator

Spotless Brands; Oakbrook Terrace (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading service provider is seeking an Executive Administrative Coordinator to provide high-level administrative and operational support to the Executive Leadership Team. The role involves coordinating complex schedules, organizing events, managing travel, and ensuring smooth office operations. The ideal candidate will have over 5 years of experience supporting senior leadership, possess excellent organizational and communication skills, and demonstrate a proactive, adaptable mindset. This position requires flexibility to work extended hours as needed.

Qualifications

• 5+ years of executive administrative or office management experience supporting senior leadership.
• Experience in a fast-paced corporate environment.

Responsibilities

• Coordinate complex, multi-executive calendars and resolve scheduling conflicts.
• Organize logistics for meetings, conferences, and events.
• Coordinate travel arrangements and manage expense reports.
• Serve as primary contact for office operations and vendor relations.
• Plan and execute special projects and events.

Skills

Advanced proficiency with Microsoft 365 or Google Workspace

Outstanding organizational and time-management skills

Excellent written and verbal communication skills

Strong interpersonal skills

Highly proactive and resourceful

Education

High school diploma

Bachelor's degree in business administration, communications, or related field

Tools

Microsoft 365

Google Workspace

Zoom

Teams

Job description

A leading service provider is seeking an Executive Administrative Coordinator to provide high-level administrative and operational support to the Executive Leadership Team. The role involves coordinating complex schedules, organizing events, managing travel, and ensuring smooth office operations. The ideal candidate will have over 5 years of experience supporting senior leadership, possess excellent organizational and communication skills, and demonstrate a proactive, adaptable mindset. This position requires flexibility to work extended hours as needed.