Executive Assistant & Office Operations Lead

Operator Search; Austin (TX); On-site; USD 55,000 - 86,000; Full time

Job summary

Operator Search is seeking an Administrative / Executive Assistant to keep our leadership team and office running smoothly.

You’ll split time between executive support (calendar, travel, and communications for senior leaders) and administrative operations (office management, vendor coordination, and company events). Work closely with executives and teams across the company to keep priorities organized, deadlines met, and confidential information protected.

Qualifications

• 2–4 years of experience in an executive or administrative support role.
• Strong organization and attention to detail.
• Excellent written and verbal communication.
• Discretion with confidential information.

Responsibilities

• Manage complex calendars and travel across time zones.
• Coordinate meetings, agendas, briefing materials, and follow-up notes.
• Oversee office operations including supplies, vendors, and events.
• Assist with onboarding and documentation.
• Serve as polished point of contact for internal and external stakeholders.

Skills

Calendar management

Organization

Communication

Discretion

Prioritization

Tools

Google Workspace

Microsoft 365

Slack

Notion

Expensify

Brex

Job description

Operator Search is seeking an Administrative / Executive Assistant to keep our leadership team and office running smoothly.

You’ll split time between executive support (calendar, travel, and communications for senior leaders) and administrative operations (office management, vendor coordination, and company events). Work closely with executives and teams across the company to keep priorities organized, deadlines met, and confidential information protected.