Senior Executive Assistant to Partner Leaders

ExcelliSearch, Inc.; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

ExcelliSearch, Inc. is seeking a Senior Administrative Assistant to support Partner-level leadership and the broader team.

The role combines executive support with office operations, travel planning, and business development tasks in a fast-paced environment. The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and a proactive approach to problem solving.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Experience supporting senior-level executives or leadership teams.
• Strong organizational skills with multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills and relationship-building ability.
• Proactive mindset to anticipate needs and solve problems.
• High attention to detail and personal accountability.
• Ability to work independently and in a team environment.
• Discretion handling sensitive information.
• Comfort in a fast-paced, growing organization.
• Proficiency with MS Word/Excel/PowerPoint/Outlook.
• Experience with Concur or similar travel/expense platforms.
• Familiarity with virtual meeting platforms (Teams/Zoom).

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and changing priorities for leadership.
• Communicate professionally with internal/external stakeholders.
• Prepare reports, correspondence, and presentations as needed.
• Coordinate meetings, distribute materials, arrange catering, and logistics.
• Maintain conference rooms, office supplies, and supplies deliveries.
• Assist with expense reporting and reconciliation; back up for expenses.
• Support CRM, onboarding, internal communications, and firm newsletters.
• Coordinate important mailings and time-sensitive materials; maintain records.
• Support special projects and operational initiatives as needed.

Skills

Executive support

Calendar management

Travel coordination

Professional communication

Proactive problem solving

Office administration

Concur or travel platform

MS Office (Word, Excel, PowerPoint,Out

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

ExcelliSearch, Inc. is seeking a Senior Administrative Assistant to support Partner-level leadership and the broader team.

The role combines executive support with office operations, travel planning, and business development tasks in a fast-paced environment. The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and a proactive approach to problem solving.