Executive Assistant & Office Operations Leader

Addison Group; Irvine (CA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid vacation

Sick time

Holidays

Job summary

Addison Group in Irvine, CA is seeking an experienced Executive Assistant / Office Administrator to support the President, CEO, and senior leadership. The role combines executive-level assistance with hands-on office management and culture initiatives to ensure a smooth-running, welcoming environment.

The successful candidate will proactively organize schedules, coordinate travel, handle confidential information, and foster a positive day-to-day experience for the team in a direct-hire, on-site

Qualifications

• Proven experience as an Executive Assistant or Office Administrator supporting C-suite or senior leadership.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to take initiative and work independently.
• Strong multitasking and time-management capabilities.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Coordinate executive travel (flights, hotels, transportation) and manage expense reports.
• Maintain and organize calendars, meetings, and documentation for the President, CEO, and senior leadership.
• Oversee daily office operations, vendor relations, and office supplies.
• Support company culture initiatives and employee engagement activities.
• Prepare closing binders and assist with reporting and project coordination.

Job description

Addison Group in Irvine, CA is seeking an experienced Executive Assistant / Office Administrator to support the President, CEO, and senior leadership. The role combines executive-level assistance with hands-on office management and culture initiatives to ensure a smooth-running, welcoming environment.

The successful candidate will proactively organize schedules, coordinate travel, handle confidential information, and foster a positive day-to-day experience for the team in a direct-hire, on-site