Executive Assistant to CEO & EVP — On-site Irvine

Global, a 1st Flagship Company; Irvine (CA); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

Global – a 1st Flagship Company is seeking a Corporate Executive Assistant to provide proactive, confidential support to our CEO and EVP at our Irvine headquarters. You will manage schedules, coordinate travel, prepare executive materials, and handle confidential HR documents while supporting internal communications and select corporate projects.

The role emphasizes executive support with occasional HR and office coordination, requiring strong judgment, discretion, and the ability to work across

Formación

• Four or more years of progressively responsible administrative experience, including direct support to senior leaders.
• Demonstrated ability to manage competing priorities, anticipate needs, and follow through on assignments with minimal supervision.
• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and Teams.
• Strong business writing, proofreading, and digital document organization skills.
• Excellent judgment, diplomacy, discretion, and attention to detail when handling sensitive information.
• A professional, service-oriented approach and the ability to work effectively across departments and time zones.
• Ability to learn new enterprise systems and adapt to changing priorities.
• Availability to work on-site at our Irvine headquarters and travel approximately 2–3 times annually.

Responsabilidades

• Coordinate executive schedules and priorities across time zones.
• Prepare leadership for meetings with agendas and briefings.
• Create professional executive communications and documents.
• Maintain confidential corporate records and HR files.
• Support meetings, events, and project trackers.
• Develop internal communications and branded materials.
• Assist with HR administrative tasks and onboarding paperwork.
• Provide light office support and vendor coordination.
• Improve workflows using Microsoft 365 and approved AI tools.

Conocimientos

Executive support

Prioritization

Communication

Educación

Associate's or Bachelor's degree in business, communications, or related field

Herramientas

Microsoft Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Adobe Acrobat

fillable PDFs

Canva

ADP or HRIS

AI productivity tools

Descripción del empleo

Global – a 1st Flagship Company is seeking a Corporate Executive Assistant to provide proactive, confidential support to our CEO and EVP at our Irvine headquarters. You will manage schedules, coordinate travel, prepare executive materials, and handle confidential HR documents while supporting internal communications and select corporate projects.

The role emphasizes executive support with occasional HR and office coordination, requiring strong judgment, discretion, and the ability to work across