Hybrid Executive Assistant to Global Leaders

The Addison Group; San Francisco (CA); Hybrid; USD 91,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is partnering with a globally recognized professional services firm to provide executive support for top leaders, including international stakeholders. This role blends high-level administrative duties with project coordination and light financial processes in a fast-paced, client-facing environment.

You will manage calendars, travel, documents, and presentations for multiple senior executives, while collaborating across finance, legal, and marketing teams.

Qualifications

• 3+ years of experience in an Executive Assistant or senior administrative role.
• Experience supporting multiple senior stakeholders simultaneously.
• Background in professional services environments (consulting, legal, finance preferred).
• Strong attention to detail and organizational skills.
• Ability to adapt to different working styles and priorities.

Responsibilities

• Manage complex calendars and coordinate domestic and international travel.
• Support 2–3 senior leaders with day-to-day administrative needs.
• Prepare, edit, and format documents and presentations (Word, PowerPoint).
• Assist with billing, invoicing, and expense tracking.
• Coordinate meetings, events, and client interactions with professionalism.
• Partner cross-functionally with teams such as finance, legal, and marketing.
• Handle ad hoc requests and shifting priorities in a dynamic environment.

Skills

Calendar management

Travel coordination

Stakeholder management

Document formatting

Cross-time-zone collaboration

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Addison Group is partnering with a globally recognized professional services firm to provide executive support for top leaders, including international stakeholders. This role blends high-level administrative duties with project coordination and light financial processes in a fast-paced, client-facing environment.

You will manage calendars, travel, documents, and presentations for multiple senior executives, while collaborating across finance, legal, and marketing teams.