Executive Assistant

The Addison Group; San Francisco (CA); Hybrid; USD 91,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is partnering with a globally recognized professional services firm to provide executive support for top leaders, including international stakeholders. This role blends high-level administrative duties with project coordination and light financial processes in a fast-paced, client-facing environment.

You will manage calendars, travel, documents, and presentations for multiple senior executives, while collaborating across finance, legal, and marketing teams.

Qualifications

• 3+ years of experience in an Executive Assistant or senior administrative role.
• Experience supporting multiple senior stakeholders simultaneously.
• Background in professional services environments (consulting, legal, finance preferred).
• Strong attention to detail and organizational skills.
• Ability to adapt to different working styles and priorities.

Responsibilities

• Manage complex calendars and coordinate domestic and international travel.
• Support 2–3 senior leaders with day-to-day administrative needs.
• Prepare, edit, and format documents and presentations (Word, PowerPoint).
• Assist with billing, invoicing, and expense tracking.
• Coordinate meetings, events, and client interactions with professionalism.
• Partner cross-functionally with teams such as finance, legal, and marketing.
• Handle ad hoc requests and shifting priorities in a dynamic environment.

Skills

Calendar management

Travel coordination

Stakeholder management

Document formatting

Cross-time-zone collaboration

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Job Title: Executive Assistant / Senior Administrator

Industry: Professional Services / Consulting

Pay: $91,000 – $105,000 base

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client

Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.

Job Description

This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.

Key Responsibilities

• Manage complex calendars and coordinate domestic and international travel
• Support 2–3 senior leaders with day-to-day administrative needs
• Prepare, edit, and format documents and presentations (Word, PowerPoint)
• Assist with billing, invoicing, and expense tracking
• Coordinate meetings, events, and client interactions with professionalism
• Partner cross-functionally with teams such as finance, legal, and marketing
• Handle ad hoc requests and shifting priorities in a dynamic environment

Qualifications

• 3+ years of experience in an Executive Assistant or senior administrative role
• Experience supporting multiple senior stakeholders simultaneously
• Background in professional services environments (consulting, legal, finance preferred)
• Strong attention to detail and organizational skills
• Ability to adapt to different working styles and priorities
• Hybrid schedule: 3 days onsite
• Standard business hours with occasional flexibility as needed
• Exposure to global teams and cross-time-zone collaboration
• Interview process includes phone screen, skills assessment, and multiple interview rounds
• Opportunity to support high-level executives on impactful work
• Collaborative, high-performing team environment
• Exposure to both internal operations and client-facing responsibilities
• Stable organization with strong culture and leadership
• Opportunity to expand scope and responsibilities over time

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.