Executive Assistant & Office Operations Coordinator

UL Solutions; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

UL Solutions seeks an Executive Assistant & Office Operations Coordinator in Washington, DC. The role provides executive administrative support to the Vice President, Public Affairs, coordinates office operations, and logistics for the Public Affairs function.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing schedules, expense reporting, meeting coordination, and departmental activities with minimal supervision.

Responsibilities

• Executive administrative support to the Vice President, Public Affairs
• Coordinate office operations and logistical support for the Public Affairs function
• Manage executive schedules and expense reporting
• Coordinate meetings and departmental activities
• Identify opportunities to improve processes and operations

Job description

UL Solutions is seeking an Executive Assistant & Office Operations Coordinator. Reporting to the Vice President, Public Affairs, this role provides executive administrative support, office operations coordination, and logistical support for the Public Affairs function. This role serves as a critical operational partner, ensuring effective management of executive schedules, expense reporting, office administration, meeting coordination, and departmental activities.The ideal candidate is highly organized, detail-oriented, proactive, and enjoys managing the administrative aspects of a business. This individual should be comfortable working independently, exercising sound judgment, and identifying opportunities to improve processes and operations. While prior Public Affairs experience is not required, successful candidates will demonstrate strong coordination skills, exceptional attention to detail, and the ability to build trusted relationships across all levels of the organization.

This is a full-time, hybrid (3 days in-office) position based in Washington, D.C.