Executive Assistant & Office Operations Lead

Security Mentor; Monterey (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Security Mentor is seeking an experienced Office Manager/Executive Assistant to support C-level executives and run daily operations with professionalism and discretion in Monterey, CA.

The role requires 5+ years of corporate administrative experience, including 2+ years backing high-level executives, and proficiency in coordinating communications, travel, onboarding, and HR tasks while maintaining confidentiality and accuracy. Excellent organizational and communication skills are essential.

Qualifications

• Bachelor's degree or commensurate corporate experience.
• 5+ years of corporate administrative experience, with at least 2 years supporting high-level executives.
• Ability to maintain confidentiality and communicate effectively.
• Experience in HR and legal contracts is a plus.

Responsibilities

• Support C-level executives on day-to-day activities.
• Prepare correspondence, presentations and reports.
• Implement and maintain office procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Prioritize and handle internal and external correspondence.
• Schedule and manage travel arrangements.
• Oversee trade show pre-event planning and management.
• Plan in-house or off-site activities.
• Compile and review written materials, ensuring quality and accuracy.
• Conduct day-to-day bookkeeping including data entry and reporting.
• Ensure invoices are paid on time.
• Partner with HR to update/maintain office policies, arrange interviews and keep personnel records up-to-date.
• Assist with onboarding of new hires.
• Oversee or directly execute a combination of wider Executive department administrative operations including office management, office supplies procurement, filing, on-boarding/orientation paperwork, and non-critical department projects.

Skills

Office management

Executive support

Confidentiality

Communication skills

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

QuickBooks Pro

Job description

Security Mentor is seeking an experienced Office Manager/Executive Assistant to support C-level executives and run daily operations with professionalism and discretion in Monterey, CA.

The role requires 5+ years of corporate administrative experience, including 2+ years backing high-level executives, and proficiency in coordinating communications, travel, onboarding, and HR tasks while maintaining confidentiality and accuracy. Excellent organizational and communication skills are essential.