Executive Assistant & Office Operations Lead (Reston)

Career Group; Reston (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) match

PTO 15 days + sick leave

Cell phone reimbursement

Charitable gift matching

Job summary

Career Group is seeking an Office Administrator & Executive Assistant for a premier global investment firm opening a new Reston office. This dual‑function role supports senior leadership (Partner and SVP) and oversees operations for a 12+ person team, shaping culture from the ground up.

Based onsite in Reston, the role covers calendars, travel, expenses, board materials, vendor relations, onboarding, events, and cross‑office communication.

Qualifications

• 3+ years experience in Office Coordinator/Admin Assistant or EA role.
• Bachelor’s degree preferred or equivalent professional experience.
• Excellent communication, discretion with confidential materials, and proactive problem‑solving.

Responsibilities

• Manage calendars, travel logistics (domestic & international), expenses, and meeting prep for executives.
• Assist with correspondence, board materials, and priority tracking for senior leaders.
• Oversee operations for the Reston facility: vendors, onboarding, events, IT coordination, and space readiness.

Skills

Communication skills

Discretion

Problem solving

Time management

Education

Bachelor's degree

Job description

Career Group is seeking an Office Administrator & Executive Assistant for a premier global investment firm opening a new Reston office. This dual‑function role supports senior leadership (Partner and SVP) and oversees operations for a 12+ person team, shaping culture from the ground up.

Based onsite in Reston, the role covers calendars, travel, expenses, board materials, vendor relations, onboarding, events, and cross‑office communication.