Executive Assistant & Office Manager – Investment Firm

Career Group; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Fully paid benefits

Job summary

Career Group in New York's Midtown Manhattan is seeking an Executive Assistant / Receptionist to support two Partners and the broader team. This hands-on role covers calendar management, travel arrangements, office operations, and front-desk duties in a collaborative, fast-paced environment.

You will handle meetings, coordinate vendors, supervise day-to-day office logistics, and contribute to events. The role blends executive support with hospitality and office coordination, requiring

Qualifications

• 3+ years of Executive Assistant experience, ideally in financial services or corporate setting.
• Strong calendar management and travel coordination experience.
• Excellent organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and pivot quickly in a fast-paced environment.
• Proactive with the ability to anticipate needs and solve problems independently.
• Comfortable interacting with senior executives, vendors, and visitors.

Responsibilities

• Provide primary administrative support to Partners, including complex calendar management and meeting coordination.
• Coordinate calendars across multiple time zones and arrange domestic travel.
• Take ownership of day-to-day office operations and reception duties.
• Support team with events, vendor relations, and logistics.
• Prepare materials, agendas, and maintain files.

Skills

Calendar management

Travel coordination

Office administration

Vendor coordination

Communication

Tools

MS Office (Outlook, Excel)

Job description

Career Group in New York's Midtown Manhattan is seeking an Executive Assistant / Receptionist to support two Partners and the broader team. This hands-on role covers calendar management, travel arrangements, office operations, and front-desk duties in a collaborative, fast-paced environment.

You will handle meetings, coordinate vendors, supervise day-to-day office logistics, and contribute to events. The role blends executive support with hospitality and office coordination, requiring