Office Assistant

Joss Search; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

5 days in the office

Comprehensive benefits including 401(k

Discretionary bonus

Growth and mentorship opportunities

Job summary

Joss Search is partnering with a prestigious global investment firm in Dallas, seeking a Concierge Assistant to join the Office Management team. This role blends office operations, executive support, and employee experience, offering exposure across the organization and a path for long-term corporate administration.

The candidate will help run day-to-day operations, coordinate meetings and hospitality logistics, support Executives, manage supplies and vendors, and contribute to employee events.

Qualifications

• 1–3+ years of professional experience in administration, office operations, hospitality, customer service, events, or a related environment.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Excellent communication skills and a highly professional demeanor.

Responsibilities

• Supporting the day-to-day operations of a busy and highly professional office environment.
• Partnering closely with the Office Manager to ensure the office operates efficiently and seamlessly.
• Serving as a support resource for Executive Assistants and senior leaders across the firm.
• Coordinating meetings, conference rooms, catering, and hospitality-related logistics.
• Maintaining office supplies, managing deliveries, and liaising with vendors as needed.
• Assisting with employee events, office initiatives, and special projects.
• Helping create a polished and welcoming experience for employees and visitors.
• Managing competing priorities while maintaining a high level of organization and attention to detail.
• Providing hands‑on support wherever needed to ensure the success of the broader team.

Skills

Organizational skills

Professional demeanor

Communication skills

Proactive mindset

Attention to detail

Relationship building

Interpersonal confidence

Bachelor's degree required

Education

Bachelor's degree

GPA 3.5

Job description

We’re partnering with a global alternative investment firm with a long-tenured leadership team, an international footprint, and exceptionally high professional standards. The firm is known for its collaborative, thoughtful culture and commitment to excellence across all functions. Employees enjoy a stable, well-run environment where strong administrative and operations professionals are highly valued and given meaningful exposure across the business.

THE ROLE

This is a unique opportunity to join the firm’s Office Management team as a Concierge Assistant. The role sits at the intersection of office operations, executive support, and employee experience, providing broad exposure across the organization and serving as a key resource for both Executive Assistants and senior leaders.

The Concierge Assistant plays an important role in ensuring the office runs seamlessly day-to-day. The position is collaborative, requiring someone who enjoys supporting others, thrives in a fast-paced environment, and is willing to jump in wherever needed. This role offers exposure to both Office Management and Executive Assistant responsibilities, making it an excellent opportunity for someone interested in building a long-term career in corporate administration.

Key responsibilities include:

• Supporting the day-to-day operations of a busy and highly professional office environment
• Partnering closely with the Office Manager to ensure the office operates efficiently and seamlessly
• Serving as a support resource for Executive Assistants and senior leaders across the firm
• Coordinating meetings, conference rooms, catering, and hospitality-related logistics
• Maintaining office supplies, managing deliveries, and liaising with vendors as needed
• Assisting with employee events, office initiatives, and special projects
• Helping create a polished and welcoming experience for employees and visitors
• Managing competing priorities while maintaining a high level of organization and attention to detail
• Providing hands‑on support wherever needed to ensure the success of the broader team

THE CANDIDATE

The right candidate is a go-getter with a no-task-too-small mentality. They are professional, hardworking, and eager to contribute wherever needed. They enjoy being part of a team, take pride in helping others succeed, and remain calm and adaptable when faced with changing priorities or ambiguity.

• 1-3+ years of professional experience in administration, office operations, hospitality, customer service, events, or a related environment
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Excellent communication skills and a highly professional demeanor
• A proactive mindset and willingness to take ownership of tasks and projects
• Ability to navigate ambiguity and adapt quickly to evolving priorities
• Strong attention to detail and commitment to follow-through
• Confidence interacting with employees at all levels of an organization
• Bachelor’s degree required, GPA of 3.5

THE COMPENSATION/BENEFITS

• 5 days in the office
• Comprehensive benefits including medical, dental, vision, retirement, and PTO
• Discretionary bonus
• Outstanding opportunity for growth and mentorship within a highly respected investment firm