Office Administrator & Executive Assistant

Career Group; Reston (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) match

PTO 15 days + sick leave

Cell phone reimbursement

Charitable gift matching

Job summary

Career Group is seeking an Office Administrator & Executive Assistant for a premier global investment firm opening a new Reston office. This dual‑function role supports senior leadership (Partner and SVP) and oversees operations for a 12+ person team, shaping culture from the ground up.

Based onsite in Reston, the role covers calendars, travel, expenses, board materials, vendor relations, onboarding, events, and cross‑office communication.

Qualifications

• 3+ years experience in Office Coordinator/Admin Assistant or EA role.
• Bachelor’s degree preferred or equivalent professional experience.
• Excellent communication, discretion with confidential materials, and proactive problem‑solving.

Responsibilities

• Manage calendars, travel logistics (domestic & international), expenses, and meeting prep for executives.
• Assist with correspondence, board materials, and priority tracking for senior leaders.
• Oversee operations for the Reston facility: vendors, onboarding, events, IT coordination, and space readiness.

Skills

Communication skills

Discretion

Problem solving

Time management

Education

Bachelor's degree

Job description

Office Administrator & Executive Assistant

A premier global investment firm is opening a brand-new office location in Reston, VA, and seeking a proactive, highly organized Office Administrator & Executive Assistant to serve as the operational hub of the new space. This is a unique dual-function opportunity for someone who thrives on building culture from the ground up while delivering high-touch administrative support to senior leadership (including a Partner and Senior Vice President). You will oversee daily operations for an agile, fast-growing team of 12+ employees while creating an exceptional experience for team members, investors, and visiting executive partners.

Location: Reston, Virginia (Greater Washington, D.C. Area)

Schedule: Onsite 5 days/week (9:00 AM – 5:00 PM)

Compensation: $65,000 – $85,000+ base (Overtime Eligible) + Discretionary Annual Performance Bonus

• Retirement: 401(k) with an immediate 4% company match.
• Generous PTO: Starts at 15 vacation days + sick leave.
• Perks: Cell phone reimbursement + up to $5,000 annual corporate charitable gift matching.

What You’ll Do

Executive Support:

• Manage complex calendars, travel logistics (domestic & international), expense reconciliation, and executive meeting preparation.
• Assist senior executives with correspondence, board/investment materials, and priority tracking.

Office Operations & Experience:

• Oversee day-to-day operations for the new Reston facility—managing vendor relationships, IT/human capital coordination, supplies, and conference room readiness.
• Lead employee onboarding, plan office celebrations/events, welcome executive guests, and foster a warm, professional office culture.

Special Projects:

• Play a central administrative role in office expansion, space planning, vendor setups, and cross-office communication.

What We’re Looking For

• Experience: 3+ years of experience in an Office Coordinator/Admin Assistant, or EA role (preferably within financial services, legal, or professional services).
• Education: Bachelor’s degree preferred, or equivalent professional experience.
• Core Strengths: Exceptional communication skills, high discretion with confidential materials, proactive problem-solving, and the poise to navigate diverse, high-level personalities with ease.