Executive Assistant & Office Operations Lead

Lifesteps, Inc.; Butler (Butler County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Birthday off

Job summary

Lifesteps, Inc. in Butler, PA is seeking an Executive Assistant/Supervisor to support the President & CEO and oversee daily office operations. This on-site role offers visibility and the chance to influence organizational initiatives.

Responsibilities include coordinating Board meetings, drafting correspondence, calendar management, and supervising the receptionist team, with emphasis on accuracy, initiative, and service.

Qualifications

• Two years of admin support for senior leadership.
• Supervisory experience preferred.
• Nonprofit board experience preferred.
• Excellent oral and written communication.
• Proofreading and editing skills.
• MS 365: Word, PowerPoint, Excel, Outlook.
• Calendar management and meeting coordination.
• Minutes taking for board meetings.

Responsibilities

• Support the President and CEO and supervise day-to-day office operations.
• Coordinate and prepare Board meetings, including minutes.
• Draft and edit correspondence; manage email and calendar.
• Supervise receptionist and administrative staff.

Skills

Communication

Proofreading

Customer service

Organization

Multitasking

Teamwork

Independent work

Board liaison

Minutes taking

Calendar management

Editing

Board meeting prep

Office supervision

Tools

Microsoft 365

Job description

Lifesteps, Inc. in Butler, PA is seeking an Executive Assistant/Supervisor to support the President & CEO and oversee daily office operations. This on-site role offers visibility and the chance to influence organizational initiatives.

Responsibilities include coordinating Board meetings, drafting correspondence, calendar management, and supervising the receptionist team, with emphasis on accuracy, initiative, and service.