Executive Assistant/Supervisor, Support Dept

Lifesteps, Inc.; Butler (Butler County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Birthday off

Job summary

Lifesteps, Inc. in Butler, PA is seeking an Executive Assistant/Supervisor to support the President & CEO and oversee daily office operations. This on-site role offers visibility and the chance to influence organizational initiatives.

Responsibilities include coordinating Board meetings, drafting correspondence, calendar management, and supervising the receptionist team, with emphasis on accuracy, initiative, and service.

Qualifications

• Two years of admin support for senior leadership.
• Supervisory experience preferred.
• Nonprofit board experience preferred.
• Excellent oral and written communication.
• Proofreading and editing skills.
• MS 365: Word, PowerPoint, Excel, Outlook.
• Calendar management and meeting coordination.
• Minutes taking for board meetings.

Responsibilities

• Support the President and CEO and supervise day-to-day office operations.
• Coordinate and prepare Board meetings, including minutes.
• Draft and edit correspondence; manage email and calendar.
• Supervise receptionist and administrative staff.

Skills

Communication

Proofreading

Customer service

Organization

Multitasking

Teamwork

Independent work

Board liaison

Minutes taking

Calendar management

Editing

Board meeting prep

Office supervision

Tools

Microsoft 365

Job description

EXECUTIVE ASSISTANT/SUPPORT SUPERVISOR (On-site)

Bring your administrative expertise, leadership skills, and professional judgment to a mission-driven organization that has been strengthening lives across Western Pennsylvania for more than 100 years. In this highly visible role, you will work closely with executive leadership, support important Board and organizational initiatives, and help ensure the office runs smoothly and effectively. This is a meaningful opportunity for a motivated, detail-oriented professional who wants to use their talents in a role where accuracy, initiative, and service truly make a difference.

Lifesteps is a nonprofit human services organization based in Butler, Pennsylvania, approximately 20 miles north of Pittsburgh. For more than 100 years, Lifesteps has supported individuals and families throughout Western Pennsylvania through programs and services that help people live with greater independence and support.

The Executive Assistant / Support Supervisor supports the President and Chief Executive Officer and supervises the day-to-day operations of the office and assigned staff.

• Candidate must possess excellent oral and written communication skills, including the ability to proof and edit accurately, customer service skills and strong organizational skills.


• Must be able to prioritize and manage multiple tasks, be adaptive and tolerant to changing needs, function well in a team environment as well as complete tasks independently.


• Proficient in Microsoft 365 suite of products, including Word, PowerPoint, Excel, and Outlook.


• Candidate will serve as a liaison to various Boards of Directors and will be responsible for preparation and coordination of Board meetings including taking minutes at Board meetings.


• Additional administrative responsibilities include composing and editing correspondence; organizing meetings, email, and calendar management; and supervision of receptionist/support team.


• Two (2) years’ administrative support experience supporting senior leadership.


• Prior Supervisory experience preferred.


• Nonprofit Board experience preferred.

Position is normally Monday-Friday.

GENEROUS BENEFITS PACKAGE INCLUDES:

100% paid medical, dental and vision insurance premiums for full-time staff; paid vacation, sick, personal appointment/emergency time, 12 paid holidays, Birthday off with pay and more.

EOE/ADA