Executive Assistant/Supervisor, Support Dept

Lifesteps Inc; Butler (Butler County); On-site; USD 59,000 - 62,000; Full time

Benefits offered by this job

Fully paid health premiums for full‑t­

Paid vacation, sick, personal time, 12

Birthday off with pay

Job summary

Lifesteps Inc. in Butler, PA is seeking an Executive Assistant / Support Supervisor on-site to back senior leadership and oversee daily office operations. The role supports the President/CEO and ensures smooth administrative flow in a mission-driven nonprofit.

Requirements include strong written and verbal communication, calendar management, and supervisory experience. This position aligns with Lifesteps' long-standing service across Western Pennsylvania and offers a comprehensive benefits

Qualifications

• Two years’ administrative support experience supporting senior leadership.
• Prior Supervisory experience preferred.
• Nonprofit Board experience preferred.

Responsibilities

• Supervise day-to-day operations of the office and assigned staff.
• Serve as liaison to Boards of Directors and coordinate Board meetings, including taking minutes.
• Compose/edit correspondence; organize meetings, manage email and calendars; supervise receptionist/support staff.

Skills

Communication skills

Organizational skills

Board meeting minutes

Calendar management

Supervisory experience

Nonprofit experience

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Butler, PA, US

Salary Range: $58,728.00 To $61,968.00 Annually

EXECUTIVE ASSISTANT/SUPPORT SUPERVISOR (On-site)

Bring your administrative expertise, leadership skills, and professional judgment to a mission-driven organization that has been strengthening lives across Western Pennsylvania for more than 100 years. In this highly visible role, you will work closely with executive leadership, support important Board and organizational initiatives, and help ensure the office runs smoothly and effectively. This is a meaningful opportunity for a motivated, detail-oriented professional who wants to use their talents in a role where accuracy, initiative, and service truly make a difference.

Lifesteps is a nonprofit human services organization based in Butler, Pennsylvania, approximately 20 miles north of Pittsburgh. For more than 100 years, Lifesteps has supported individuals and families throughout Western Pennsylvania through programs and services that help people live with greater independence and support.

The Executive Assistant / Support Supervisor supports the President and Chief Executive Officer and supervises the day-to-day operations of the office and assigned staff.

• Candidate must possess excellent oral and written communication skills, including the ability to proof and edit accurately, customer service skills and strong organizational skills.
• Must be able to prioritize and manage multiple tasks, be adaptive and tolerant to changing needs, function well in a team environment as well as complete tasks independently.
• Proficient in Microsoft 365 suite of products, including Word, PowerPoint, Excel, and Outlook.
• Candidate will serve as a liaison to various Boards of Directors and will be responsible for preparation and coordination of Board meetings including taking minutes at Board meetings.
• Additional administrative responsibilities include composing and editing correspondence; organizing meetings, email, and calendar management; and supervision of receptionist/support team.
• Two (2) years’ administrative support experience supporting senior leadership.
• Prior Supervisory experience preferred.
• Nonprofit Board experience preferred.

Position is normally Monday-Friday.

GENEROUS BENEFITS PACKAGE INCLUDES:

• 100% paid medical, dental and vision insurance premiums for full-time staff
• paid vacation, sick, personal appointment/emergency time, 12 paid holidays, Birthday off with pay and more.