Executive Office & Governance Coordinator

Familylinks; Pittsburgh (Allegheny County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Generous PTO

Paid holidays

Employee recognition

Employee referral program

Tuition reimbursement

RBT/BCBA supervision & training

403(b) employer match

Job summary

Familylinks in Pittsburgh, PA seeks an Executive Office Administrator to coordinate executive priorities, monitor CEO commitments, and ensure timely execution across programs. The role partners with the President & CEO, manages calendars, maintains confidential records, drafts correspondence, and supports board governance activities.

You will leverage meeting technologies and Office Suite, handle sensitive information with diplomacy, and guide internal processes with a focus on efficiency,

Qualifications

• Bachelor's degree required.
• Two to three years of prior experience in a support role that requires handling of sensitive information in an office setting is required.
• Exceptional communication skills and diplomacy are required.
• Exceptional organization and time management skills are required.
• Ability to work independently and adapt to a changing environment required.
• Prior experience working at an executive level is highly preferred.
• Expertise with meeting technologies, Office Suite, remote management is required.
• Understanding of the human services / social services landscape is a plus.

Responsibilities

• Develops, maintains, and continuously improves the organization's contract management system.
• Supports the President & CEO in monitoring strategic initiatives by tracking key projects, deadlines, deliverables, and follow-up activities.
• Leads planning and execution of executive-level meetings, retreats, special events, and organizational functions.

Skills

Exceptional communication

Organization & time management

Diplomacy

Relationship management

Ability to work independently

Executive-level experience

Meeting technologies expertise

Office Suite proficiency

Remote management

Education

Bachelor's degree

Tools

Office Suite

Meeting technologies

Remote management

Job description

Familylinks in Pittsburgh, PA seeks an Executive Office Administrator to coordinate executive priorities, monitor CEO commitments, and ensure timely execution across programs. The role partners with the President & CEO, manages calendars, maintains confidential records, drafts correspondence, and supports board governance activities.

You will leverage meeting technologies and Office Suite, handle sensitive information with diplomacy, and guide internal processes with a focus on efficiency,