Front Desk & Office Operations Coordinator

Aston Carter; Dayton (OH); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

PTO

Job summary

Aston Carter is seeking an Administrative Coordinator for an onsite Dayton, OH contract role. You will manage front desk duties, greet visitors, coordinate facilities, onboarding, and meeting support to ensure smooth daily operations.

The ideal candidate has at least 2 years in administrative roles, strong communication, and proficiency with Microsoft Office and Teams. This role requires meticulous organization and the ability to handle multiple tasks in a regulated environment.

Qualifications

• Minimum 2 years of administrative, operations, or workplace coordination experience.
• High school diploma or GED required.
• Strong administrative support and clerical skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Microsoft Teams.

Responsibilities

• Greet visitors and manage front desk professionally.
• Serve as primary point of contact for administrative requests.
• Manage daily office activities including scheduling and correspondence.
• Coordinate with vendors and service providers.
• Support onboarding logistics and desk setup.
• Coordinate facility needs and meeting room setup.
• Oversee breakroom supplies, mail, and shared resources.
• Assist leadership with audits and regulatory documentation.
• Support onsite and offsite meetings logistics.
• Arrange catering and meeting materials.
• Maintain records through data entry and filing.

Skills

Front desk experience

Customer service

MS Office

Scheduling & planning

Data entry

Verbal & written communication

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

Microsoft Teams

Job description

Aston Carter is seeking an Administrative Coordinator for an onsite Dayton, OH contract role. You will manage front desk duties, greet visitors, coordinate facilities, onboarding, and meeting support to ensure smooth daily operations.

The ideal candidate has at least 2 years in administrative roles, strong communication, and proficiency with Microsoft Office and Teams. This role requires meticulous organization and the ability to handle multiple tasks in a regulated environment.