Executive Assistant & Office Manager to Registrar

UC Irvine; Irvine (CA); On-site; USD 47,000 - 52,000; Full time

Job summary

UC Irvine is seeking an Office Manager and Executive Assistant to support the Office of the University Registrar under the supervision of the Finance and Human Resources Manager. The role handles administrative and analytical tasks, calendar management, travel planning, and confidential communications to ensure timely, accurate information flow for meetings and projects.

The ideal candidate will have executive support experience, strong communication and organizational skills, and proficiency

Qualifications

• Demonstrated experience providing executive administrative support.
• Strong communication and interpersonal skills to communicate with the public and campus
• Solid organizational skills and ability to multi-task with demanding timeframes
• Proficiency with Outlook, Excel, Word, PowerPoint, Teams, Zoom on Mac and PC

Responsibilities

• Provide administrative and analytical support to manage the Office of the University Registrar.
• Manage calendar, scheduling, travel, and meetings.
• Coordinate information flow and prepare briefs for meetings and projects.
• Liaise professionally with campus staff, vendors, and external partners.

Skills

Executive support

Communication

Organization

Confidentiality

Multi-tasking

Education

Bachelor's degree in Business Administration or related area

Tools

Outlook

Excel

Word

PowerPoint

Teams

Zoom

Job description

UC Irvine is seeking an Office Manager and Executive Assistant to support the Office of the University Registrar under the supervision of the Finance and Human Resources Manager. The role handles administrative and analytical tasks, calendar management, travel planning, and confidential communications to ensure timely, accurate information flow for meetings and projects.

The ideal candidate will have executive support experience, strong communication and organizational skills, and proficiency