Senior Administrative Assistant – Faculty & Research Support

UC Irvine; California; On-site; USD 42,000 - 62,000; Full time

Job summary

UC Irvine is seeking an administrative assistant to join the Department team, providing broad administrative support to faculty and staff. Under general direction, you will assist with accounting paperwork, research, and HR-related tasks, ensuring deadlines are met and tasks completed accurately.

The role requires initiative, confidentiality, strong written and verbal communication, and the ability to adapt to changing priorities under pressure.

Qualifications

• Demonstrated ability to work independently in a complex environment and adjust priorities as needed.
• Excellent English grammar and syntax; ability to evaluate written materials and correct errors.
• Follow instructions; perform duties reliably with attention to detail.
• Able to maintain cooperative working relationships with faculty, staff, and administrators.
• Organize work for timely completion of assignments; understand office procedures.
• Strong written and verbal communication skills; ability to draft correspondence and reports.

Responsibilities

• Direct support to faculty and staff; word processing, research, and calendar management.
• Assist in accounting tasks, documentation, and HR-related paperwork as required.
• Coordinate events and maintain records; support department administration with various duties.

Skills

Independent work

English grammar

Attention to detail

Interpersonal skills

Organizational skills

Office procedures

Team collaboration

Customer service

Verbal & written communication

MS Word/Excel/PowerPoint

Education

High school diploma or equivalent

2–3 years relevant experience

Tools

MS Word

MS Excel

PowerPoint

Job description

UC Irvine is seeking an administrative assistant to join the Department team, providing broad administrative support to faculty and staff. Under general direction, you will assist with accounting paperwork, research, and HR-related tasks, ensuring deadlines are met and tasks completed accurately.

The role requires initiative, confidentiality, strong written and verbal communication, and the ability to adapt to changing priorities under pressure.