Dynamic Administrative Assistant for Academic Dept

UC Irvine; Orange (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

UC Irvine invites applications for a busy administrative position supporting the Department with a wide range of duties including word processing, research assistance, financial administration, division support and event coordination.

The role requires a high school diploma or equivalent and 2–3 years of relevant experience, plus strong English writing and interpersonal skills. A professional, confidential approach and the ability to work under pressure are essential.

Qualifications

• High school diploma or equivalent is required or equivalent experience.
• 2–3 years of relevant administrative experience.
• Ability to work independently in a complex environment.
• Excellent written and verbal English communications.

Responsibilities

• Provide direct support to faculty and the department.
• Perform word processing, research, financial administration, division support, and event coordination.
• Maintain confidentiality and exercise initiative, good judgment, and adaptability under changing priorities.
• Ensure deadlines are met and tasks completed accurately for the department.

Skills

Independent work

English grammar

Attention to detail

Interpersonal skills

Organizing work

Office procedures

Team collaboration

Customer service

Written communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

UC Irvine invites applications for a busy administrative position supporting the Department with a wide range of duties including word processing, research assistance, financial administration, division support and event coordination.

The role requires a high school diploma or equivalent and 2–3 years of relevant experience, plus strong English writing and interpersonal skills. A professional, confidential approach and the ability to work under pressure are essential.