Executive Admin & Projects Coordinator

Irvine Company; Irvine (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Hotel Irvine is seeking an experienced administrative professional to provide high-level support to the executive team. duties include scheduling, preparing agendas, organizing meetings, and handling communications.

You will manage calendars, coordinate travel, process expense reports, and help with reporting and file organization. The ideal candidate has 1–3 years in admin support, a bachelor's degree preferred, and strong verbal and written communication.

Qualifications

• 1 to 3 years of experience in administrative support or relevant work experience.
• Bachelor's degree preferred.
• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Excellent verbal and written communication skills.

Responsibilities

• Schedule and prepare agendas for regular and special meetings; secure information and compile reports.
• Prepare communications including emails, memos, meeting agendas and minutes.
• Process expense reports and approve invoices; monitor budgets for expenses and office supplies.
• Manage calendars, coordinate travel as needed, and file or deliver finalized documents.
• Administer and maintain project files, both hard copy and electronic.
• Assist in setting up conference calls and arranging meeting supplies.

Skills

Administrative support

Calendar management

Verbal communication

Written communication

Interpersonal skills

Multitasking

Travel coordination

Education

Bachelor's degree preferred

Job description

Hotel Irvine is seeking an experienced administrative professional to provide high-level support to the executive team. duties include scheduling, preparing agendas, organizing meetings, and handling communications.

You will manage calendars, coordinate travel, process expense reports, and help with reporting and file organization. The ideal candidate has 1–3 years in admin support, a bachelor's degree preferred, and strong verbal and written communication.