Strategic Office Manager & Executive Assistant

UCI group; Irvine (CA); On-site; USD 47,000 - 52,000; Full time

Job summary

UC Irvine’s Division of Enrollment Management seeks an Office Manager and Executive Assistant to support the University Registrar’s office. You will coordinate calendar and travel, manage communications, and ensure timely, accurate information flow for official business and events.

You will handle sensitive matters with discretion, prepare materials, and collaborate with campus stakeholders across multiple units.

Qualifications

• Bachelor’s degree in Business Administration or related area or equivalent experience/training.
• Notary certification preferred.
• 1-3 years experience or equivalent training preferred.
• Demonstrated experience providing executive administrative support.
• Solid communication and interpersonal skills with the public and campus staff.
• Strong organizational skills and ability to multi-task under tight deadlines.

Responsibilities

• Provide administrative and analytical support for the Office of the University Registrar.
• Manage calendar, scheduling, travel, and correspondence for the University Registrar.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare narratives, graphs, and tables as needed for reporting and briefings.

Skills

Executive administrative support

Communication skills

Organizational skills

Outlook

Excel

Word

PowerPoint

Teams

Zoom

Mac & PC

Discretion

Data presentation

Education

Bachelor’s degree in Business Administration or related field

California notary certification

1-3 years experience or equivalent training

Tools

KFS

UCPath

TRS

ARIES

Job description

UC Irvine’s Division of Enrollment Management seeks an Office Manager and Executive Assistant to support the University Registrar’s office. You will coordinate calendar and travel, manage communications, and ensure timely, accurate information flow for official business and events.

You will handle sensitive matters with discretion, prepare materials, and collaborate with campus stakeholders across multiple units.