Senior Administrative Assistant – Academic & Research Support

UCI group; California; On-site; USD 42,000 - 64,000; Full time

Job summary

UC Irvine is seeking an administrative assistant in the Department Administration to provide direct support to faculty and staff. Responsibilities include word processing, research, financial administration, and event coordination in a fast-paced, collaborative environment.

The role requires strong English grammar, attention to detail, and the ability to manage multiple priorities. Evening hours and travel between campus sites may be required, with a commitment to privacy and professional

Qualifications

• High school diploma or equivalent.
• 2-3 years of relevant administrative experience.
• Strong English grammar and written communication.
• Ability to work independently and in a team.
• Experience with word processing, spreadsheets, databases.
• Excellent interpersonal and customer service skills.
• Excellent computer skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide direct support to faculty and administrators.
• Handle word processing, research, and financial administration.
• Assist in division support and event coordination.
• Prioritize tasks, monitor deadlines, and adapt to changing priorities.
• Maintain confidentiality and professional judgment.

Skills

English grammar

Attention to detail

Interpersonal skills

Time management

Organizational skills

Written communication

Customer service

Policy & document writing

Problem solving

Office administration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

UC Irvine is seeking an administrative assistant in the Department Administration to provide direct support to faculty and staff. Responsibilities include word processing, research, financial administration, and event coordination in a fast-paced, collaborative environment.

The role requires strong English grammar, attention to detail, and the ability to manage multiple priorities. Evening hours and travel between campus sites may be required, with a commitment to privacy and professional