Executive Assistant & Office Manager — Houston

Acuren; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive Salary

Medical, dental, and supplemental 보험

401K Plan

Paid Holidays

Paid Time Off

Employee Assistance Program

Company paid Life & AD&D

Employee stock purchase plan

Job summary

TIC Solutions seeks an Executive Assistant - Office Management in Houston to provide high-level administrative support to designated C-suite executives while overseeing the day-to-day operations of our Houston office.

This role combines proactive executive support with hands-on office management, anticipating needs, coordinating calendars, managing vendors, and maintaining a welcoming, organized workplace with discretion and confidentiality.

Qualifications

• Five+ years of relevant administrative experience, including C-suite support.
• Experience coordinating office operations, facilities, vendors, or workplace services.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills balancing executive priorities and daily needs.
• Ability to work independently, anticipate needs, and deliver accurate work with minimal direction.
• Discretion, sound judgment, and professionalism when handling confidential information.
• Strong written and verbal communication skills with internal and external contacts.
• Attention to detail, follow-through, and problem-solving abilities.
• Proactive, adaptable, and service-oriented in a fast-paced environment.

Responsibilities

• Provide proactive administrative support to designated C-suite executives, managing time, priorities, and commitments.
• Manage complex calendars, coordinate appointments, and resolve scheduling conflicts.
• Coordinate executive meetings: agendas, materials, minutes, and follow-ups.
• Prepare and edit correspondence, reports, presentations and documents.
• Coordinate business travel, itineraries, and changes.
• Prepare and submit executive expense reports.
• Organize information and maintain contact lists and records.
• Serve as a professional point of contact for stakeholders.
• Handle sensitive information with discretion.
• Welcome visitors and employees as first point of contact.
• Oversee daily office operations and keep a clean, professional environment.
• Coordinate vendor relationships and building management; ensure compliance.
• Manage office layouts, seating, moves, and access/security systems.
• Order and replenish supplies; manage equipment maintenance and approvals.
• Prepare for meetings with room setup and AV support.
• Plan events, team activities, and employee engagement initiatives.
• Coordinate onboarding logistics and mail/packages management.
• Support special projects and company initiatives through research and coordination.

Skills

Administrative support

Office coordination

MS Office

Organizational skills

Time management

Discretion

Communication

Problem-solving

Independence

Education

Associate degree or higher in Business or related field

Tools

Outlook

Word

Excel

PowerPoint

OneDrive

SharePoint

Job description

TIC Solutions seeks an Executive Assistant - Office Management in Houston to provide high-level administrative support to designated C-suite executives while overseeing the day-to-day operations of our Houston office.

This role combines proactive executive support with hands-on office management, anticipating needs, coordinating calendars, managing vendors, and maintaining a welcoming, organized workplace with discretion and confidentiality.