Executive Assistant

Confidential Company; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation and benefits package

Career development opportunities

Exposure to senior leadership

Job summary

A prominent organization is looking for an Executive Assistant to provide high-level operational and calendar support in Houston, Texas. The ideal candidate should have over 4 years of experience supporting C-level executives, strong proficiency in Microsoft Office, and the ability to manage multiple priorities. The role demands high organization skills and confidentiality. Competitive compensation is offered.

Qualifications

• 4+ years of executive assistant experience supporting C-level leaders.
• Strong written and verbal communication skills in English; Spanish and/or Portuguese is a plus.
• Proven track record of handling sensitive information with confidentiality.

Responsibilities

• Provide comprehensive administrative support to the Regional President.
• Anticipate conflicts and apply mitigation actions.
• Analyze operational workflows and propose data-informed solutions.

Skills

Organization

Communication skills

Microsoft Office proficiency

Attention to detail

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

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Role overview

We are hiring an Executive Assistant. This is an on-site position based in Houston, Texas. The role combines high-level calendar and operational support with a strong expectation to proactively anticipate issues, drive process improvements, and contribute entrepreneurial thinking to executive decision-making and agenda management.

The ideal candidate should be well‑organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. The individual should also draft documents and help the executive with any necessary meeting preparations.

Key responsibilities

• Provide comprehensive administrative and executive support to the Regional President, including calendar management, travel coordination, meeting preparation, and follow‑up.
• Anticipate conflicts and risks across schedule, travel, and stakeholder commitments and apply tangible mitigation actions to prevent disruptions.
• Act as a strategic gatekeeper for the executive’s time, prioritizing requests, proposing alternatives, and ensuring decisions align with regional priorities.
• Analyze operational workflows the executive touches, identify improvement opportunities, and propose practical, data‑informed solutions.
• Prepare concise briefings, talking points, and executive summaries that synthesize complex information for decision‑making.
• Coordinate cross‑functional stakeholders across the Americas to ensure actions and deliverables are tracked and completed.
• Manage confidential information with discretion and maintain professional relationships at all levels.

Qualifications

• Must be legally authorized to work and reside in the United States and located in Houston, TX.
• Bachelor's degree or equivalent experience.
• 4+ years of executive assistant or comparable experience supporting C‑level leaders in a fast‑paced environment.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• High level of organization, attention to detail, and capacity to anticipate needs before they arise.
• Well‑organized, detail‑oriented, ability to multi‑task with great follow‑up skills.
• Strong written and verbal communication skills in English; Spanish and/or Portuguese is a plus.
• Demonstrated analytical ability to review processes, identify root causes, and recommend improvements.
• Proven track record of handling sensitive information with confidentiality and sound judgment.

Desired traits and mindset

• Entrepreneurial orientation: comfortable proposing and piloting new ways of working, ownership of projects, and driving measurable outcomes.
• Proactive problem solver: prefers prevention over reaction and implements tangible mitigation steps.
• Strategic thinker: balances day‑to‑day operational excellence with longer‑term priorities and initiatives.
• Collaborative operator: builds credibility with internal and external stakeholders to move things forward.
• High emotional intelligence: reads situations, adapts communication style, and manages up effectively.

What we offer

• Competitive compensation and benefits package.
• Opportunity to shape executive workflows and influence regional operating practices.
• Exposure to senior leadership and cross‑border projects.
• Career development and ownership of high‑impact initiatives.

Interested? Then click on apply and share your profile with us! See you soon.