Executive Assistant / Office Manager (Houston HQ Office)

ZettaSquared; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Equity

Bonuses

Benefits package

In-office lunches

Flexible time off

Job summary

ZETTA2 is seeking an Executive Assistant / Office Manager to oversee daily office operations at the Houston HQ and support the senior leadership team. You will help set up the HQ, implement systems, and ensure smooth, high-energy execution in a fast-paced AI startup environment.

You will coordinate calendars, travel, presentations, and reports while fostering a professional, welcoming office culture with strong discretion and a focus on growth.

Qualifications

• 3–5 years of executive/administrative support experience.
• Proficiency in Microsoft 365, Adobe, and Google Workspace.
• Strong written and verbal communication.
• Ability to multitask and meet deadlines.
• Discretion with confidential information.
• Based in Houston and able to work from HQ.

Responsibilities

• Function as greeter/ambassador for clients, employees, vendors, guests and partners.
• Manage appointments, travel, memberships, mail and day-to-day admin duties.
• Create and enhance PowerPoint presentations and marketing materials.
• Prepare reports and analyses using Excel.
• Coordinate with CEO/CFO on bills, coding expenses and reimbursements.
• Support leadership with errands and office operations.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate daily breakfast, lunch, and dinner orders.
• Maintain a professional reception area.
• Handle miscellaneous projects for the executive team.

Skills

Executive support

Office management

Microsoft 365

Adobe

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Google Workspace

Microsoft Teams

Job description

About Zetta2 (ZettaSquared)

At Zetta2, we’re on a mission to help enterprises realize the value of AI for their business. We’re a pure-play, agnostic AI-native firm that provides a full range of AI infrastructure and software products, solutions, agentic workflows and services, alongside leading AI technologies and best-in-class partnerships, helping enterprises drive measurable business outcomes, quickly taking AI solutions from idea to production.

ZETTA2 integrates leading AI models, hyperscale platforms, and AI technologies to deliver secure, production-ready AI-native solutions. Our vendor-neutral approach enables us to recommend the best technology or ground-up approach for each customer — not just a preferred platform. We continually vet partners from the fast-moving AI world and have strategic partnerships with many of the industry’s leaders. We work with Google, Amazon Web Services, Oracle, IBM, OpenAI, Anthropic, Nvidia, Cursor, Grok by X, Typesafe AI, Thinking Machines, Apache Iceberg, Databrinks, WorkOS, Zapier, Unsloth, Snowflake, Ping Identity, Pinecone, ServiceNow, Microsoft, Salesforce and many more AI stack industry leaders.

ZETTA2 raised a substantial seed round in August of 2026, led by Smith/Newberg Road Partners, L.P./Bekman 514, Ltd. Smith, with sales in excess of $12B, is one of the world's largest independent electronic-component distributors, offering supply chain services on a global scale.

About the Role – Executive Assistant / Office Manager (Houston HQ Office)

We’re looking for an Executive Assistant / Office Manager to help manage the day-to-day office operations and provide support for the senior leadership team. You’ll help set up our HQ in Houston and your integral role will put you in the center of the action of a fast-paced AI start up.

As a founding member of the ZETTA2 team, you will also be responsible for putting the right systems and processes in place to support our rapid growth. This is a high energy, critical position for ZETTA2 and we are looking for a superstar.

Key Responsibilities

• Function as the ZETTA2 company greeter/ambassador and provide warm welcome and care for clients, employees, vendors, guests, partners.
• Manage all appointments, travel arrangements, memberships, mail/shipments, and day-to-day office administration duties.
• Create, revise, and enhance PowerPoint presentations and marketing materials including customer presentation, MOU's and proposals, board presentations and other strategic documents.
• Prepare reports and detailed analyses using Excel.
• Anticipate upcoming events, plan, and coordinate all tasks necessary to accomplish tasks timely and successfully, ensuring the process appears seamless.
• Coordinate with CEO/CFO for timely payment of bills, correct coding of expenses, and processing of reimbursements.
• Coordinate and execute business and personal errands for the senior leadership team as needed.
• Maintain office supplies, equipment, F&B, and office vendor relationships.
• Coordinate and manage daily breakfast, lunch and dinner orders for the team.
• Maintain a professional and organized office and reception area.
• Miscellaneous and wide-ranging duties and projects as assigned by executive team.

About You

• Bachelor’s degree.
• 3–5 years of experience as an executive or administrative assistant, office manager and/or office coordinator, ideally supporting senior leadership team in a high-tech and / or fast-paced environment.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe and Google Workspace.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Proven ability to manage multiple priorities, meet deadlines, and adapt quickly when plans change.
• Exceptional attention to detail and organizational skills.
• High sense of urgency with the ability to meet deadlines and changing priorities.
• Demonstrated discretion in handling confidential information.
• Interest in AI technologies and helping ZETTA2 become an industry leader and truly great company.
• Must be based out of Houston and excited to work from our offices.

What We Offer

The salary range for this role is $70K - $90K, depending on experience. In addition to base compensation, this role is eligible for meaningful early-stage equity, quarterly and year-end bonuses, along with a comprehensive benefits package:

• 100% coverage of medical, dental, and vision insurance for employees and dependents.
• Complementary in-office lunches and snacks provided.
• Flexible time off.
• Enjoy a fast-moving culture that values the desire and ability to learn while having fun.

ZETTA2 has offices in Houston, Los Angeles (2027) & Boston (2027). This role is required to work out of the Houston HQ office.

www.zetta2.AI

We believe diverse perspectives make our work stronger and more impactful. We are an equal opportunity employer and evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected characteristic. We encourage candidates from all backgrounds to apply.