Executive Assistant

Opportune; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Disability insurance

Subsidized parking

401(k) plan

Annual performance bonus

Job summary

Opportune LLP in Houston, TX is seeking an Executive Assistant to support the Managing Partner and Office Support team. You will screen calls, manage schedules, arrange travel, and prepare documents while maintaining confidentiality and high efficiency.

You will coordinate multi-task priorities, handle expense reports, and liaise with building management. In-office role with a focus on organization and proactive support.

Qualifications

• Experience as an Executive Assistant.
• Excellent interpersonal and written/spoken communication.
• Strong time-management, administrative and planning skills.
• Ability to multitask, organize and prioritize workload.
• Ability to keep information confidential and exercise discretion.
• High energy, self-motivation and flexibility.

Responsibilities

• Act as the main point of contact between Managing Partner and internal/external colleagues.
• Answer and screen office and Executive’s phone calls.
• Assist the Executive with prioritizing important tasks and deadlines.
• Coordinate Executive's schedule, make appointments and travel arrangements with itineraries.
• Maintain and update Executive’s contacts, correspondence and expense reports.
• Prepare and maintain spreadsheets, documents, client proposals and presentations.
• Liaise with building management for administrative needs.
• Assist with personal/home items as needed.
• Handle other duties and special projects as assigned.

Skills

Executive support

Interpersonal communication

Time management

Multitasking

Discretion/confidentiality

Energy & adaptability

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

The Executive Assistant will serve as a key member of the Office Support team located in our Houston, Texas office with responsibilities including, but not limited to, the following:

• Acting as the main point of contact between Managing Partner and internal/external colleagues
• Answer and screen office and Executive’s phone calls
• Assist the Executive with prioritizing important tasks and deadlines
• Coordinate Executive's schedule, make appointments and travel arrangements with detailed travel itineraries
• Maintain and update Executive’s contacts, correspondence, and expense reports
• Prepare & maintain spreadsheets, documents, and client proposals and presentations
• Act as liaison with building management to handle all administrative related functions
• Assistance with personal/home items and requests as needed
• Handle other duties and special projects as assigned

Qualifications:

• Experience as an Executive Assistant
• Excellent interpersonal, written and spoken communication
• Exceptional time-management, administrative, and planning skills
• Ability to multitask, organize and prioritize workload
• Ability to keep information confidential and understand professional discretion
• High degree of energy, self-motivation, and flexibility
• Computer literacy including MS Office products: Word, Excel, Outlook, Power Point
• In office work required

Location:

Opportune LLP- 711 Louisiana St, Suite 3100 Houston, TX 77002

Competitive compensation based on experience, health, dental, life, and disability insurance, subsidized parking, a 401(k) plan, and an annual performance bonus.