Executive Assistant & Operations Support

Bluespring Wealth Partners, LLC; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Tuition reimbursement

Job summary

Kestra Holdings is seeking an Administrative Assistant to support executives and the Houston office. You will manage calendars, travel, vendor relations, and office operations, ensuring smooth daily functions and confidential handling of information.

Ideal candidates bring strong organizational skills, attention to detail, and proficiency with Microsoft Office and common business systems. Experience supporting leaders or managing busy offices is preferred.

Qualifications

• Experience supporting executives or managing busy offices.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and business systems.

Responsibilities

• Provide calendar management, appointment scheduling, and travel coordination.
• Manage vendor relationships, onboarding, renewals, and cancellations.
• Coordinate office operations, supplies, catering, and meeting logistics.
• Support IT and systems tasks, manage subscriptions, and assist with troubleshooting.
• Handle mail, records, SharePoint saving, and onboarding logistics.
• Assist with events, internal communications, and leadership support.

Skills

Calendar management

Vendor management

Office administration

Travel coordination

Communication

Education

Bachelor's degree preferred

Tools

SharePoint

OnceHub

RingCentral

CRM tools

Job description

Kestra Holdings is seeking an Administrative Assistant to support executives and the Houston office. You will manage calendars, travel, vendor relations, and office operations, ensuring smooth daily functions and confidential handling of information.

Ideal candidates bring strong organizational skills, attention to detail, and proficiency with Microsoft Office and common business systems. Experience supporting leaders or managing busy offices is preferred.