Executive Assistant & Office Manager — Chicago Onsite

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off / leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant & Office Manager to support its President and run the Chicago office for a 3-4 month contract. The role is onsite five days a week and involves calendar management, travel planning, and coordinating vendors and office operations.

You will handle confidential information with discretion and partner with senior stakeholders to keep priorities aligned and operations smooth in a dynamic environment.

Qualifications

• Experience supporting an executive at President or C-suite level.
• Strong calendar management, travel coordination, and admin skills.
• Excellent attention to detail and ability to handle multiple priorities.
• Discretion handling confidential information and professional judgment.
• Proactive, independent problem-solving and reliable follow-through.

Responsibilities

• Provide high-level executive support to the President, including calendar management and meeting coordination.
• Arrange domestic and international travel, itineraries, and related logistics.
• Coordinate onsite office operations: vendors, facilities, supplies, and events.
• Support meeting prep, expenses, and daily executive needs.
• Identify process improvements for executive-support and office operations.

Skills

Executive support

Calendar management

Travel coordination

Administrative organization

Discretion with confidential info

Written and verbal communication

Stakeholder management

Office operations

Problem solving

Onsite presence

Job description

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant & Office Manager to support its President and run the Chicago office for a 3-4 month contract. The role is onsite five days a week and involves calendar management, travel planning, and coordinating vendors and office operations.

You will handle confidential information with discretion and partner with senior stakeholders to keep priorities aligned and operations smooth in a dynamic environment.