Executive Assistant & Office Ops Lead - Chicago (Onsite)

Beacon Hill; Chicago (IL); On-site; USD 52,000 - 75,000; Full time

Job summary

Beacon Hill seeks a highly organized Executive Assistant & Office Manager to support its President and keep the Chicago office running smoothly. This contract role (3-4 months) is ideal for someone resourceful in a dynamic onsite environment, bringing structure to changing priorities and ensuring executive and workplace operations run efficiently.

You will coordinate complex calendars, meetings, travel, and administrative follow-through, and act as the onsite partner for office operations,

Qualifications

• Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.
• Strong calendar management, scheduling, travel coordination, and administrative organization.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong judgment and discretion when handling confidential information.
• A proactive, independent problem-solving approach and reliable follow-through.
• Excellent written and verbal communication skills.
• Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.

Responsibilities

• Provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through.
• Serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Vendor coordination

Discretion

Communication

Job description

Beacon Hill seeks a highly organized Executive Assistant & Office Manager to support its President and keep the Chicago office running smoothly. This contract role (3-4 months) is ideal for someone resourceful in a dynamic onsite environment, bringing structure to changing priorities and ensuring executive and workplace operations run efficiently.

You will coordinate complex calendars, meetings, travel, and administrative follow-through, and act as the onsite partner for office operations,