Executive Assistant & Office Manager

Beacon Hill; Chicago (IL); On-site; USD 52,000 - 75,000; Full time

Job summary

Beacon Hill seeks a highly organized Executive Assistant & Office Manager to support its President and keep the Chicago office running smoothly. This contract role (3-4 months) is ideal for someone resourceful in a dynamic onsite environment, bringing structure to changing priorities and ensuring executive and workplace operations run efficiently.

You will coordinate complex calendars, meetings, travel, and administrative follow-through, and act as the onsite partner for office operations,

Qualifications

• Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.
• Strong calendar management, scheduling, travel coordination, and administrative organization.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong judgment and discretion when handling confidential information.
• A proactive, independent problem-solving approach and reliable follow-through.
• Excellent written and verbal communication skills.
• Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.

Responsibilities

• Provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through.
• Serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Vendor coordination

Discretion

Communication

Job description

A fast-growing consumer brand is seeking a highly organized, proactive Executive Assistant & Office Manager to support its President and keep its Chicago office operating smoothly.

This 3-4 month contract opportunity is ideal for someone who is resourceful and enjoys working in a dynamic onsite environment. You will bring structure to changing priorities, anticipate needs, and ensure both executive and workplace operations run efficiently.

The Role

You will provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through. You will also serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.

What You'll Do

Executive support

• Manage the President's calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting time for critical priorities.
• Coordinate meetings with internal teams, external partners, customers, and senior stakeholders.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
• Support meeting preparation, expense reporting, administrative follow-up, and daily executive needs.
• Anticipate scheduling, logistical, and administrative issues and resolve them proactively.
• Handle confidential information with sound judgment and discretion.

Chicago office operations

• Serve as the primary onsite coordinator for daily office operations.
• Manage vendors, supplies, facilities coordination, and office organization.
• Coordinate onsite meetings, visitors, team gatherings, and workplace activities.
• Partner with internal teams and external vendors to resolve workplace and administrative issues quickly.
• Identify practical ways to improve executive-support and office-management processes.
• Step in as needed to support the President and broader team.

What You'll Bring

• Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.
• Strong calendar management, scheduling, travel coordination, and administrative organization skills.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong judgment and discretion when handling confidential information.
• A proactive, independent problem-solving approach and reliable follow-through.
• Excellent written and verbal communication skills.
• Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.
• Previous office operations or workplace logistics experience; familiarity with Chicago-based vendors, building management, or onsite event coordination is a plus.
• Experience in a fast-growing consumer, CPG, startup, or entrepreneurial organization is preferred.
• Availability to work onsite in Chicago five days per week for the full 3-4 month contract.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.