Executive Assistant & Office Manager

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off / leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant & Office Manager to support its President and run the Chicago office for a 3-4 month contract. The role is onsite five days a week and involves calendar management, travel planning, and coordinating vendors and office operations.

You will handle confidential information with discretion and partner with senior stakeholders to keep priorities aligned and operations smooth in a dynamic environment.

Qualifications

• Experience supporting an executive at President or C-suite level.
• Strong calendar management, travel coordination, and admin skills.
• Excellent attention to detail and ability to handle multiple priorities.
• Discretion handling confidential information and professional judgment.
• Proactive, independent problem-solving and reliable follow-through.

Responsibilities

• Provide high-level executive support to the President, including calendar management and meeting coordination.
• Arrange domestic and international travel, itineraries, and related logistics.
• Coordinate onsite office operations: vendors, facilities, supplies, and events.
• Support meeting prep, expenses, and daily executive needs.
• Identify process improvements for executive-support and office operations.

Skills

Executive support

Calendar management

Travel coordination

Administrative organization

Discretion with confidential info

Written and verbal communication

Stakeholder management

Office operations

Problem solving

Onsite presence

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

A fast-growing consumer brand is seeking a highly organized, proactive Executive Assistant & Office Manager to support its President and keep its Chicago office operating smoothly. This 3-4 month contract opportunity is ideal for someone who is resourceful and enjoys working in a dynamic onsite environment. You will bring structure to changing priorities, anticipate needs, and ensure both executive and workplace operations run efficiently.

The Role

You will provide high-level support to the President, including complex calendar management, meeting coordination, travel planning, and administrative follow-through. You will also serve as a key onsite partner for Chicago office operations, coordinating vendors, visitors, supplies, facilities needs, and team activities.

What You'll Do

Executive support

• Manage the President's calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting time for critical priorities.
• Coordinate meetings with internal teams, external partners, customers, and senior stakeholders.
• Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and related logistics.
• Support meeting preparation, expense reporting, administrative follow-up, and daily executive needs.
• Anticipate scheduling, logistical, and administrative issues and resolve them proactively.
• Handle confidential information with sound judgment and discretion.

Chicago office operations

• Serve as the primary onsite coordinator for daily office operations.
• Manage vendors, supplies, facilities coordination, and office organization.
• Coordinate onsite meetings, visitors, team gatherings, and workplace activities.
• Partner with internal teams and external vendors to resolve workplace and administrative issues quickly.
• Identify practical ways to improve executive-support and office-management processes.
• Step in as needed to support the President and broader team.

What You'll Bring

• Experience supporting an executive, ideally at the President, C-suite, or comparable leadership level.
• Strong calendar management, scheduling, travel coordination, and administrative organization skills.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong judgment and discretion when handling confidential information.
• A proactive, independent problem-solving approach and reliable follow-through.
• Excellent written and verbal communication skills.
• Confidence working with senior leaders, external partners, customers, and other high-level stakeholders.
• Previous office operations or workplace logistics experience; familiarity with Chicago-based vendors, building management, or onsite event coordination is a plus.
• Experience in a fast-growing consumer, CPG, startup, or entrepreneurial organization is preferred.
• Availability to work onsite in Chicago five days per week for the full 3-4 month contract.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.Beacon Hill. Employing the Future (TM)