Executive Assistant I - Onsite Chicago, Strategic Support

Pyramid Consulting, Inc; Chicago (IL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. seeks an Executive Assistant I for a 06+ months contract in Chicago, onsite. The role supports the Divisional Sr. VP, handles confidential information, calendars, travel arrangements, and meeting summaries, with a focus on accuracy and discretion.

We require 3+ years of admin experience, strong PC skills (Word/Excel/PowerPoint/Lotus Notes), and excellent communication. Applicants should be organized, proactive, and capable of leading other assistants when needed.

Qualifications

• 3+ years of administrative support experience.
• Knowledge of office procedures and equipment.
• Strong verbal and written communication skills, including punctuation and composition.
• High degree of confidentiality, independent judgment, and initiative.
• Proficiency in PC applications including Word, Excel, PowerPoint, and Lotus Notes.
• Nice to have a Secretarial certificate from an accredited secretarial school.

Responsibilities

• Perform secretarial and administrative duties, maintaining office operations in the absence of the Divisional Sr. VP.
• Expedite requests from corporate management and conduct administrative follow-ups on pending matters.
• Compose, type, and transcribe correspondence, reports, and forms, ensuring a professional appearance.
• Compile special reports and charts through data collection from various sources.
• Establish and maintain confidential files and corporate records, adhering to retention procedures.
• Process payments for invoices and maintain departmental billing and budget data.
• Screen telephone calls and visitors, manage the master calendar, and schedule appointments.
• Handle special projects, including meeting coordination, travel arrangements, and preparing summaries of meetings.
• Maintain a thorough knowledge of organizational changes and corporate policies, ensuring confidentiality at all times.
• Lead other administrative assistants within the division as needed.

Skills

Administrative support

Communication

Confidentiality

Calendar management

Education

High School Diploma or GED

Secretarial certificate (nice to have)

Tools

Word

Excel

PowerPoint

Lotus Notes

Job description

Pyramid Consulting, Inc. seeks an Executive Assistant I for a 06+ months contract in Chicago, onsite. The role supports the Divisional Sr. VP, handles confidential information, calendars, travel arrangements, and meeting summaries, with a focus on accuracy and discretion.

We require 3+ years of admin experience, strong PC skills (Word/Excel/PowerPoint/Lotus Notes), and excellent communication. Applicants should be organized, proactive, and capable of leading other assistants when needed.