Executive Assistant & Operations Coordinator

Beacon Hill Staffing Group, LLC; Indianapolis (IN); A distancia; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a primarily remote role. The position requires strong calendar management, meeting preparation, and cross-stakeholder coordination to ensure meetings are well prepared.

The ideal candidate will have 5+ years of administrative experience in financial services or asset management, proficiency with MS Office and CRM systems, and a proactive, detail-oriented approach to

Formación

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Proactive, anticipates needs and stays one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong research and written communication skills.
• Comfort handling confidential information discreetly.
• Familiarity with CRM systems.
• Bachelor's degree preferred but not required.

Responsabilidades

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Conocimientos

Administrative support

Executive support

Communication

Organizational skills

Discretion

Educación

Bachelor's degree

Herramientas

Microsoft Office

CRM systems

AI tools

Descripción del empleo

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team in a primarily remote role. The position requires strong calendar management, meeting preparation, and cross-stakeholder coordination to ensure meetings are well prepared.

The ideal candidate will have 5+ years of administrative experience in financial services or asset management, proficiency with MS Office and CRM systems, and a proactive, detail-oriented approach to