Executive Assistant & Office Operations Lead

Valkyrie Intelligence; Austin (TX); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Open and unlimited PTO & Sick time

Tremendous growth potential

Medical, dental, vision, & HSA options

401K

Flexible hours, work from home as need

Company phone plan

Parking Included

Onsite gym & showers

Stocked kitchen with healthy snacks

Team events and outings

Innovative, collaborative culture

Job summary

Valkyrie Intelligence, an applied AI and sciences company based in Austin, TX, is hiring an Office Manager to support the CEO/COO/CSO and keep the office running smoothly. The role combines executive assistance with office administration, calendar management, travel booking, meetings, events, and IT-related tasks.

Ideal candidates have 5+ years in office administration, strong calendar/travel skills, exceptional organization, and discretion.

Qualifications

• 5+ years of experience in office administration or office management.
• Experience supporting senior executives.
• Proven skill managing busy calendars and arranging complex travel.
• Excellent organization and follow-through with multiple priorities.
• Strong written and verbal communication.
• Discretion with confidential information.
• Comfort with Google Workspace or Microsoft 365 and video conferencing tools.
• Proactive and resourceful approach.
• Willingness to wear many hats in a small, fast-moving company.

Responsibilities

• Office Operations: manage office facilities, vendors, procurement, and spend tracking.
• Executive Support: manage calendars, travel, and expense reports for CEO/COO/CSO; protect executives' time.
• Meetings and Events: coordinate internal/external events, venues, catering, and budgets.
• IT administration: laptop/equipment inventory, onboarding/off-boarding access, collaboration with HR.

Skills

Calendar management

Executive support

Travel coordination

Organization

Discretion

Tech proficiency

Communication

Problem solving

Tools

Google Workspace

Microsoft 365

Video conferencing tools

Laptop setup

Job description

Valkyrie Intelligence, an applied AI and sciences company based in Austin, TX, is hiring an Office Manager to support the CEO/COO/CSO and keep the office running smoothly. The role combines executive assistance with office administration, calendar management, travel booking, meetings, events, and IT-related tasks.

Ideal candidates have 5+ years in office administration, strong calendar/travel skills, exceptional organization, and discretion.