Executive Assistant to CEO/COO & Office Manager

present of AI; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Andromeda Robotics seeks an Executive Assistant to the CEO/COO and an Office Manager to orchestrate calendar management, travel, and expense handling, while keeping a small tech environment organized and energized.

The role emphasizes discretion, proactive conflict anticipation, and a hands-on approach to building office processes in a fast-paced setting, with AI tools used to multiply productivity.

Qualifications

• A few years of assistant or office management experience.
• Discretion with confidential matters and ability to anticipate scheduling conflicts.
• Ability to build processes from scratch in a fast-moving setting.

Responsibilities

• Manage CEO/COO calendar, guard time, and coordinate meetings.
• Coordinate board and executive meetings and handle travel and expenses.
• Keep the office stocked, organized, lively, and efficient.

Skills

Calendar management

Discretion with confidential matters

Google Workspace

Calendly

AI tools for admin work

Tools

ChatGPT

Claude

Google Workspace

Calendly

Job description

Executive Assistant to CEO/COO & Office Manager

This is a dual role: most of the time goes to running a CEO's calendar, guarding her time, coordinating board and multi executive meetings, and handling travel and expenses, with the rest spent keeping an office stocked, organized and lively. A strong candidate has a few years of assistant or office management experience, ideally in a small tech or hardware company, and is comfortable building processes from scratch in a fast moving setting. Discretion with confidential matters, sharp anticipation of conflicts, and a habit of finishing small details matter more than credentials.

How it fits the AI era

AI tools take over much of the routine load here: meeting notes, summaries, draft emails and travel research, so the assistant can spend more time on judgment calls and people. What stays human is the reading of a room, the early catch of a scheduling clash, the trust of executives and board members, and the energy that holds an office together. The role rewards someone who treats AI as a daily multiplier rather than a novelty.

How it builds AI experience

The posting asks for hands on use of tools like ChatGPT or Claude for transcription, summaries and correspondence, or clear curiosity to learn them. A candidate can build this by practicing those workflows on real scheduling and travel tasks and showing concrete examples. Because the company builds social robots for aged care, comfort with AI that handles conversation and memory is a natural plus.

Worth showing

• Calendar and time management
• Discretion with confidential matters
• Google Workspace and Calendly
• AI tools for admin work
• Office and event logistics

This is our own read, written from the employer's posting and the company's Spotlight. The employer's posting is the source of truth for the role.

About Andromeda Robotics

A humanoid robot named Abi that talks, gestures and remembers past conversations with aged-care residents, aimed at loneliness rather than physical labour.