Executive Assistant & Office Manager — SF Hybrid

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 130,000 - 180,000; Full time

Job summary

Maven Recruiting Group is seeking an Office Manager / Executive Assistant to support a confidential executive in our San Francisco office. This hybrid/onsite role blends executive support with day-to-day operations, ensuring a polished and efficient workplace.

Ideal candidates are proactive, highly organized professionals who can manage complex calendars, travel, budgets, and vendor relationships while cultivating a warm, professional office culture.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Self-starter with strong prioritization and autonomy.
• Excellent organizational skills and attention to detail.
• Professional, warm presence with outstanding communication.
• Experience in investment, finance, venture capital, private equity, or professional services preferred.

Responsibilities

• Provide high-level executive support, including complex calendar management, meeting coordination, and travel arrangements.
• Oversee daily office operations, ensuring a polished, welcoming, and highly organized workplace.
• Serve as the primary point of contact for vendors, building management, and workplace services.
• Manage office budgets, supplies, invoices, and vendor relationships.
• Coordinate team meetings, events, and employee engagement initiatives.
• Anticipate executive and office needs while proactively solving problems before they arise.
• Support special projects and operational initiatives across the business.
• Welcome guests and create an exceptional experience for clients and visitors.
• Continuously improve office processes and systems to enhance efficiency and organization.

Job description

Maven Recruiting Group is seeking an Office Manager / Executive Assistant to support a confidential executive in our San Francisco office. This hybrid/onsite role blends executive support with day-to-day operations, ensuring a polished and efficient workplace.

Ideal candidates are proactive, highly organized professionals who can manage complex calendars, travel, budgets, and vendor relationships while cultivating a warm, professional office culture.